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Move-in inventory report template for Sweden

Move-in and move-out inspection reportBesiktningsprotokoll vid in- och avflyttning

A room-by-room record of the condition of a let home, with meter readings, keys and furniture, made at move-in and again at move-out. No law prescribes it, but a report signed by both parties is the main evidence of whether damage arose during the lease.

Use it on the day the tenant moves in and on the day the tenant moves out, with both parties present. Use the same form both times so each room can be compared. Large landlords use their own form; check that it covers the same points. For a furnished let, attach the furniture inventory and check each item.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country. For leases under Chapter 12 of the Land Code and under the Private Letting Act.
Legal form
None prescribed. The report is evidence, not a condition of the lease.
Tenant's liability
Damage caused by the fault or negligence of the tenant, the household, guests or workers (Jordabalken 12:24; Privatuthyrningslag 4:3).
Normal wear
Not the tenant's cost.
Repainting under Chapter 12
The landlord repaints and repapers at reasonable intervals. A single-family house or ägarlägenhet lease may differ (Jordabalken 12:15).
Tenant's redecoration
Under Chapter 12 the tenant may paint and wallpaper at own cost; the landlord may claim if the value of use falls (Jordabalken 12:24 a).
Duty to report damage
At once for urgent damage, otherwise without undue delay (Jordabalken 12:24; Privatuthyrningslag 4:4).
Late reporting
The tenant pays for loss caused by late reporting (Jordabalken 12:24; Privatuthyrningslag 4:4).
Moving out
By 12.00 the day after the lease ends, unless agreed otherwise (Jordabalken 12:7; Privatuthyrningslag 6:12).
Time limit for claims
2 years after the tenant leaves the home (Jordabalken 12:61; Privatuthyrningslag 7:1).

The document

Text shown

You sign the Swedish version. The English version helps you understand it. Your answers fill both.

Move-in and move-out inspection report

  1. 1.General details

    1. 1.1

      Type of inspection: Type of inspection. Date and time: Date and time of the inspection.

    2. 1.2

      Landlord: Landlord. Tenant: Tenant or tenants. Present: Persons present.

      Give the name and role of each person present.

    3. 1.3

      Home: Address and flat number. Lease dated Date of the lease.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Water: Water meter reading. Heating or other meter: Heating or other meter reading.

      Photograph each meter. The tenant reports the move to the electricity supplier.

  3. 3.Keys

    1. 3.1

      Keys, tags and codes handed over: Keys, tags and codes handed over.

      Give the type and number of each. At move-out the tenant returns the same number. For a missing key the landlord may claim the cost of a lock change.

  4. 4.Room by room

    1. 4.1

      Hall: Hall.

      Check floor, walls, ceiling, doors and wardrobes. Note each defect and its place.

    2. 4.2

      Kitchen: Kitchen. Appliances: Appliances: brand, condition, function.

      Check floor, walls, worktop, cupboards, sink, tap and extractor fan. Switch on each appliance. Note fridge and freezer seals and the oven interior.

    3. 4.3

      Living room: Living room.

    4. 4.4

      Bedrooms: Bedrooms.

      Write one line per bedroom.

    5. 4.5

      Bathroom and toilet: Bathroom and toilet.

      Check tiles, grout, floor drain, toilet, basin, shower, bath and ventilation. Look for slow drains. Hidden water damage is often costly.

    6. 4.6

      Balcony, storage room, garage or garden: Balcony, storage room, garage or garden.

    7. 4.7

      Windows, doors and locks: Windows, doors and locks. Smoke alarm present and tested: Smoke alarm.

  5. 5.Furniture and equipment

    1. 5.1

      Optional

      Furniture and equipment have been checked against the inventory in the lease with the following result: Furniture and equipment vs inventory.

      Delete for an unfurnished home.

  6. 6.Remarks and repairs

    1. 6.1

      Defects noted, who is to repair them and when: Defects to repair and who repairs them.

    2. 6.2

      The parties agree that normal wear from age and ordinary use is not damage for which the tenant is liable.

  7. 7.Later remarks

    1. 7.1

      Optional

      Defects that the tenant discovers after moving in and that this report does not show must be reported in writing to the landlord within Days to report defects after move-in days and attached to this report.

      Use at move-in only. One to two weeks is a common period.

  8. 8.Cleaning

    1. 8.1

      Optional

      Move-out cleaning: Cleaning at move-out.

      Use at move-out only. Give the tenant a chance to clean again before charging for cleaning.

  9. 9.Photos

    1. 9.1

      Attached to this report are Photos attached, which both parties have seen.

  10. 10.Signatures

    1. 10.1

      This report has been drawn up in two copies, of which each party has taken one. Place of signature, Date and time of the inspection. Landlord's signature. Tenant's signature.

      A party who disagrees with an entry writes the objection beside it before signing.

Formalities

  1. No form, witness or registration is required.
  2. Walk through the home together. Write down every defect and take dated photos.
  3. Sign each copy. Each party keeps one signed copy.
  4. If a party will not sign, note it and keep the photos.
  5. At move-in, agree a short period in which the tenant may add defects found later.

Common mistakes

  • Writing "gott skick" for a whole room. Note each defect with its place and size, for example "repa 10 cm på parkett vid fönster".
  • Skipping photos. Dated photos of every wall, floor, appliance and meter carry weight when the parties disagree.
  • Signing a move-out report that states the tenant will pay for listed damage, when you dispute it. Write your objection on the report before you sign.
  • Charging the tenant for normal wear, such as faded paint or light marks after years of use. The landlord bears it.
  • Forgetting meter readings and keys. They settle the last utility bill and the cost of changing locks.
  • Keeping the deposit without itemised costs. Deduct only unpaid rent and damage the report and the photos prove.

Legal basis

Sources

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