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Move-in inventory report template for Slovenia

Handover report for a rented home (move-in and move-out)Primopredajni zapisnik za stanovanje (vselitev in izselitev)

The report that records the state of a rented home room by room, the equipment, the meter readings and the keys, when the tenant moves in and again when the tenant moves out. The Housing Act requires the lease to state how the home is handed over, and this report is the usual way to do it.

Draw it up together on the day the tenant receives the keys, and again on the day the tenant returns them. Use the same layout both times, so each line can be compared. The tenant must return the home in the state in which it was received, allowing for normal use and for changes the landlord approved. Without an entry report, neither party can easily prove that state, and deposit disputes follow. It also works for a furnished home: list the furniture in the equipment section or in an annex.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Handover in the lease
The lease must state how the home is handed over (SZ-1, art. 91).
State at the start
The landlord must hand over the home in a state that allows normal use (SZ-1, art. 92).
State at the end
The tenant returns the home as received, allowing for normal use and changes approved by the landlord (SZ-1, art. 113).
Normal wear
The tenant does not answer for wear from ordinary use or for items that reached the end of their life (OZ, art. 604).
Tenant's changes
Need the landlord's prior written consent (SZ-1, art. 96).
Refund for approved works
The tenant gets back the unamortised part of approved useful and necessary works (SZ-1, art. 98).
Routine maintenance
The lease must set each party's maintenance duties (SZ-1, art. 91). The tenant bears minor repairs caused by ordinary use (OZ, art. 589).
Maintenance standards
Since 19 December 2025, the Rules on maintenance standards list tenant works only for public rental housing (art. 6).

The document

Text shown

You sign the Slovenian version. The English version helps you understand it. Your answers fill both.

Handover report for a rented home (move-in and move-out)

  1. 1.General information

    1. 1.1

      Type of report: Type of report. Date and time: Date and time of the handover.

    2. 1.2

      Landlord or the landlord's representative: Landlord or representative present. Tenant: Tenant or tenants present.

      A representative needs a written authorisation. Attach a copy.

    3. 1.3

      The home at Address, floor and flat number is handed over or returned under the lease dated Date of the lease.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Water: Water meters, numbers and readings. Heating or gas: Heating, gas or heat cost allocators.

      List cold and hot water. Photograph each meter with its number visible. Send the readings to the suppliers the same day.

  3. 3.Keys and access devices

    1. 3.1

      Keys and access devices handed over or returned: Keys and access devices.

      Count the keys for the flat, building, mailbox and cellar, and any garage remote and cards.

  4. 4.State of the rooms

    1. 4.1

      Entrance hall: Entrance hall.

      Describe the floor, walls, ceiling, door, lights and built-in wardrobe.

    2. 4.2

      Living room: Living room.

      Describe the floor, walls, ceiling, windows and blinds, radiators, sockets and lights.

    3. 4.3

      Bedroom or bedrooms: Bedroom or bedrooms.

    4. 4.4

      Kitchen with built-in units and appliances: Kitchen.

      Describe the units, worktop, sink, tap, hob, oven, extractor, fridge and dishwasher. Test each appliance and write whether it works.

    5. 4.5

      Bathroom and toilet: Bathroom and toilet.

      Describe the tiles, bath or shower, washbasin, toilet, taps, boiler, ventilation and washing machine. Check for damp, mould, leaks and blocked drains.

    6. 4.6

      Balcony, cellar, parking space and other spaces: Balcony, cellar, parking space.

  5. 5.Equipment and installations

    1. 5.1

      Furniture and equipment: Furniture and equipment.

      List each item and its state, or attach a list.

    2. 5.2

      Heating system and water heater: Heating system and boiler. Smoke or gas detectors: Smoke and gas detectors, if any.

      Give the type, the state and the date of the last service. Note the date of the last boiler descaling if known.

  6. 6.At move-out only

    1. 6.1

      Optional

      Damage found beyond normal use, compared with the entry report: Damage beyond normal use, at move-out. The parties agree the following deductions from the deposit: Deposit deductions, at move-out.

      Delete it in the move-in report. The tenant does not pay for normal wear or for items that reached the end of their life.

    2. 6.2

      Optional

      Tenant's new address and account for the return of the deposit: Tenant's new address and IBAN at exit.

      Delete it in the move-in report.

  7. 7.Photos and remarks

    1. 7.1

      Photos or recordings annexed to this report: Photos or video attached.

      Give the number of photos and their dates, or a link.

    2. 7.2

      Remarks of the parties: Remarks of either party.

      A party who disagrees with a line writes the reason here before signing, rather than refusing to sign.

  8. 8.Signatures

    1. 8.1

      The parties confirm that the report matches the actual state. The report is drawn up in two copies, one for each party. Landlord: ____________________ Tenant: ____________________

Formalities

  1. No form, witness or official is required.
  2. Both parties, or their written representatives, walk through the home together and fill in the report.
  3. Both parties sign each page. Each party keeps a signed copy.
  4. Attach dated photos or a video, and list them in the report.
  5. Record the meter numbers and readings, so that you can move utility accounts into the tenant's name and close them at the end.
  6. The report is an annex to the lease.

Common mistakes

  • Writing "v redu" for a whole room. Describe floors, walls, ceilings, windows and each appliance separately, and note every mark, crack or stain.
  • Skipping photos. Dated photos attached to the report settle most deposit disputes.
  • Forgetting the meter readings and meter numbers. Without them, the last bills are hard to split.
  • Signing the exit report without the entry report next to it. Compare each line, and refuse deductions for normal wear.
  • Leaving the number of keys, remote controls and access cards blank. A missing key at exit becomes a dispute.
  • Not writing down the tenant's new address and bank account at exit. The landlord needs them to return the deposit.

Legal basis

Sources

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