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Move-in inventory report template for Slovakia

Handover protocol for a let flat (move-in and move-out)Protokol o odovzdaní a prevzatí bytu (preberací protokol)

The record of the flat's condition, equipment, meter readings and keys when the tenant moves in and when the tenant moves out. Comparing the two records shows what damage goes beyond normal wear and what the landlord may deduct from the deposit.

Fill it in with the landlord and the tenant in the flat on the day the keys change hands, at the start and at the end of the lease. Use the same layout both times so each line can be compared. It suits a lease under the Civil Code and a short-term lease under Act 98/2014. The same form also works for the handover after a sale.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Landlord's duty at move-in
Hand over the flat fit for proper use (Civil Code § 687(1)).
Condition in the lease
Civil Code lease: should describe accessories and condition (§ 686(1)). Short-term lease: must, with known defects (Act 98/2014, § 3(3)(d)).
Minor repairs before the lease
The tenant does not pay minor repairs whose need arose before the lease was signed (Regulation 87/1995, § 7).
Condition at move-out
The condition in which the tenant received it, allowing for normal wear (Civil Code § 682). Short-term lease: Act 98/2014, § 8(1).
Landlord's claim for damage
For damage or excessive wear from misuse, only within 6 months after the flat is returned. After that the claim lapses (Civil Code § 683).
Rent reduction for defects
Claim it from the landlord without undue delay. The right lapses 6 months after the defects are removed (Civil Code § 698 and § 699).
Deposit return, short-term lease
Within 1 month after the tenant clears the flat and settles claims, unless agreed otherwise (Act 98/2014, § 5(3)).

The document

Text shown

You sign the Slovak version. The English version helps you understand it. Your answers fill both.

Handover protocol for a let flat (move-in and move-out)

  1. 1.General information

    1. 1.1

      Protocol Type of report, drawn up on Date and time of the handover in the flat at Address of the flat, under the lease of the flat dated Date of the lease.

      Give street, number, flat number, floor and entrance.

    2. 1.2

      Landlord: Landlord or representative. Tenant: Tenant or tenants.

    3. 1.3

      The condition of each part of the flat is graded as new, good, worn in line with its age, or damaged, with an added description.

      Use the same grades at move-in and move-out so each line can be compared.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Gas: Gas meter number and reading. Cold water: Cold water meter number and reading. Hot water: Hot water meter number and reading. Heat: Heat allocator or heat meter readings.

      Photograph each meter with its number. Send the readings to the suppliers and the building manager.

  3. 3.Keys and access devices

    1. 3.1

      Keys and access devices handed over: Keys and access devices.

      Give the number and use of each: flat door, building, mailbox, cellar, chip, garage remote.

  4. 4.Hall

    1. 4.1

      Condition of the hall: Hall.

      Check the walls, ceiling, floor, door, lights and built-in wardrobe.

  5. 5.Living room

    1. 5.1

      Condition of the living room: Living room.

      Check the walls, ceiling, floor, windows, radiators, sockets and lights.

  6. 6.Bedroom

    1. 6.1

      Condition of the bedroom: Bedroom.

      Check the walls, ceiling, floor, windows, radiators, sockets and lights. Copy this section for each extra room.

  7. 7.Kitchen

    1. 7.1

      Condition of the kitchen and its equipment: Kitchen.

      Check the units, worktop, sink, tap, hob, oven, hood, fridge and dishwasher. Test each appliance and write whether it works.

  8. 8.Bathroom and toilet

    1. 8.1

      Condition of the bathroom and toilet: Bathroom and toilet.

      Check the tiles, bath or shower, washbasin, toilet, taps, mirror and ventilation. Check for leaks, mould and the silicone joints.

  9. 9.Accessories

    1. 9.1

      Condition of the balcony, loggia, cellar and other spaces: Balcony, loggia, cellar and other spaces.

  10. 10.Furniture and appliances

    1. 10.1

      List of furniture and appliances and their condition: Furniture and appliances, with condition.

      List each item with its condition. Slovensko.sk advises an inventory list whenever the flat is furnished.

  11. 11.Defects found

    1. 11.1

      These defects were found at the handover: Defects found. The landlord will remove them by Date the landlord removes the defects.

      Use it at move-in. The tenant does not pay minor repairs whose need arose before the lease (Regulation 87/1995, § 7).

  12. 12.Move-out only

    1. 12.1

      Compared with the move-in protocol, this damage beyond normal wear was found: Damage beyond normal wear at move-out.

    2. 12.2

      Optional

      The parties agree that Agreed deposit deduction euros will be set off from the deposit for this damage and any arrears.

      Keep it only if both parties agree on the amount. Otherwise leave it out and record the dispute in the remarks.

  13. 13.Remarks and objections

    1. 13.1

      Remarks or objections of the parties: Remarks or objections of either party. Number of photos attached: Number of photos attached.

      A party who disagrees with a line writes the objection here before signing.

  14. 14.Signatures

    1. 14.1

      The protocol is made in two counterparts, one for each party. At Place of signature, on Date and time of the handover. Landlord: signature. Tenant: signature.

Formalities

  1. No official form exists. No witness or notary is needed.
  2. Both parties sign every page, and each keeps a signed copy.
  3. Attach dated photos and list them.
  4. Annex the move-in protocol to the lease.

Common mistakes

  • Writing "v poriadku" (fine) for a whole room. Describe each surface and item, with its defects, so the exit record can be compared line by line.
  • Forgetting the meter numbers. A reading without the meter number is hard to use in the annual settlement.
  • Signing a move-out record that you dispute. Write your objection in the remarks before you sign.
  • Taking photos without dates or without listing them in the protocol. Undated photos are weak evidence.
  • Leaving out the furniture list in a furnished flat. Without it the landlord cannot claim a missing item and the tenant cannot prove it was missing at the start.

Legal basis

Sources

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