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Purchase offer template for Poland

Written offer to buy a propertyPropozycja nabycia nieruchomości (oferta zakupu)

A signed letter from the buyer to the seller or the agent that states the price, the payment plan, the conditions and a validity date. In Poland it does not bind anyone to sell or buy. It fixes the terms for the preliminary agreement and the notarial deed that follow.

Use it after a viewing, when you want to put your price and conditions in writing before you negotiate the preliminary agreement (umowa przedwstępna). Polish law does not require it. A contract that transfers real estate, or obliges a party to transfer it, is valid only as a notarial deed (Civil Code art. 158 and 73 § 2). A private letter therefore cannot transfer the property or oblige anyone to transfer it. A signed paper that names the property and the price could still be read as a preliminary agreement in ordinary written form, which gives a claim for damages (art. 389 and 390 § 1). This template says expressly that it is neither an offer nor a preliminary agreement, so that nobody treats it as a contract. It still has a legal effect: a party that negotiates in bad faith, for example with no intention to contract, must pay the losses the other party suffered by counting on the contract (art. 72 § 2).

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Form of a binding sale
Notarial deed only. A sale of real estate made without it is void (Civil Code art. 158 and 73 § 2).
Effect of this letter
Not binding. The parties are bound only by a preliminary agreement or by the deed of sale.
Preliminary agreement
Ordinary written form gives only damages (art. 390 § 1). A notarial deed also lets a party sue for the final contract (Civil Code art. 390).
Deposit amount
The law sets no amount.
Bad-faith negotiation
The party at fault pays the losses the other party suffered by counting on the contract (Civil Code art. 72 § 2).
Transfer tax (PCC)
2% on the sale of a flat or house not charged with VAT. A VAT-exempt sale still bears it (PCC act art. 2 pkt 4, art. 7 ust. 1 pkt 1 lit. a).
PCC first-home exemption
Each buyer is an individual who never held a flat, a house or a cooperative right to one (PCC act art. 9 pkt 17).
PCC exemption and inherited shares
A buyer who held only an inherited share of up to 50% still qualifies.
Foreign buyers
EEA and Swiss citizens and companies need no permit. Others need one for land and houses unless exempt (act of 24 March 1920, art. 1 and 8).
Flat bought by a foreigner
A separate flat (samodzielny lokal mieszkalny) needs no permit. The border zone has no such exemption.

The document

Text shown

You sign the Polish version. The English version helps you understand it. Your answers fill both.

Written offer to buy a property

  1. 1.Parties

    1. 1.1

      I, the undersigned Buyer's full name, holder of Buyer's identity document, residing at Buyer's address, hereinafter the "Buyer", present to Seller's full name, hereinafter the "Seller", a proposal to buy the property described below, on the following terms.

      List every buyer and every owner in section II of the land register. Say if a married buyer buys for joint property. A foreigner gives passport and country.

  2. 2.Property

    1. 2.1

      The proposal concerns Type of property located at Address of the property, with a usable floor area of Usable floor area m², for which the competent district court keeps land register no. Land register number, together with the following items: Items included in the price.

      Check that the register number matches the address and the seller is the owner in section II.

  3. 3.Price

    1. 3.1

      The Buyer proposes a price of PLN Offered price in PLN, in figures (in words: Offered price in words, in Polish zloty), covering the property and all the items listed above.

      If the figures and the words differ, a dispute follows. Write both with care.

  4. 4.Financing

    1. 4.1

      The Buyer will finance the purchase with own funds of PLN Own funds in PLN and a mortgage loan of PLN Mortgage loan amount in PLN.

    2. 4.2

      Optional

      The Buyer proposes that the parties provide in the preliminary agreement that, if the bank refuses the loan for reasons outside the Buyer's control, the deposit will be returned to the Buyer in full.

      Delete this clause only if you pay entirely from your own funds.

  5. 5.Conditions

    1. 5.1

      The proposal depends on the following being true on the day of the deed of sale: the property is free of charges, rights and claims of third parties, except a mortgage paid off from the price; nobody is registered as resident in it or occupies it; the Seller has no arrears towards the homeowners' association or the cooperative or the utility suppliers; the Seller hands over the energy performance certificate.

    2. 5.2

      The proposal also depends on a satisfactory result of the Buyer's check of the legal and technical state of the property before the preliminary agreement is signed.

  6. 6.Preliminary agreement and deed of sale

    1. 6.1

      The Buyer proposes to sign the preliminary agreement as a notarial deed by Preliminary agreement deadline and to pay, when it is signed, a deposit (zadatek) of PLN Deposit (zadatek) in PLN, to be credited against the price.

      A notarial preliminary agreement lets you sue for the sale and register your claim in the land register. Ordinary written form gives only damages.

    2. 6.2

      The deed of sale will be signed as a notarial deed by Deadline for the deed of sale, and the property will be handed over on Proposed handover date against a signed handover report.

    3. 6.3

      The Buyer proposes that the Buyer bears the notary's fees, the court fees and the civil law transactions tax.

      This is the usual practice, not a rule of law. The parties can share the costs differently.

  7. 7.Nature of the proposal

    1. 7.1

      This proposal is not an offer within the meaning of art. 66 of the Civil Code nor a preliminary agreement, and it does not oblige either party to conclude a contract of sale. Such an obligation can arise only from a preliminary agreement or from a contract of sale made as a notarial deed.

    2. 7.2

      The Buyer pays no sum to the Seller or to the agent with this proposal.

    3. 7.3

      Optional

      The parties will negotiate in good faith. Information passed on in the negotiations under a confidentiality reservation stays confidential under art. 72¹ of the Civil Code.

      Keep this clause if you will share your financing details or the seller will share documents such as a mortgage statement.

  8. 8.Validity

    1. 8.1

      The proposal stands until Date until which the proposal stands. After that date it lapses without any further statement by the Buyer. A reply from the Seller that changes the price or the terms will be treated as a new proposal from the Seller.

  9. 9.Signatures

    1. 9.1

      Place of signature, on Date of signature. Signature of the Buyer.

    2. 9.2

      I confirm receipt of the proposal and accept its terms as the basis for negotiating the preliminary agreement. Date: Date of the seller's acknowledgement. Signature of the Seller.

      This line records the seller's agreement on the terms. It does not bind the seller to sell.

Formalities

  1. No form, witness or notary is required.
  2. Sign and date the letter. Send it by email, by registered letter (list polecony) or through the agent. Keep proof of the date.
  3. Pay no money with it. Pay a deposit only under a signed preliminary agreement that says whether the sum is a zadatek or a zaliczka.
  4. Before you send it, ask the seller or the agent for the land register number. Read the register free of charge at ekw.ms.gov.pl.
  5. If you are not an EEA or Swiss citizen or company, check whether you need a permit from the Minister of the Interior.

Common mistakes

  • Paying a reservation fee or deposit with the letter. It gives no claim to the property. Money paid without a written return agreement can be hard to recover.
  • Treating the seller's countersignature as a sale. Until a preliminary agreement or the deed is signed, the seller can accept a higher offer.
  • Making an offer before you read the land register. Section II shows the owners, section III claims and enforcement, section IV mortgages.
  • Leaving out the loan condition when you need a loan. Repeat it in the preliminary agreement, or a refused loan can cost you the deposit.
  • Dealing with only one spouse. A married seller usually needs the other spouse's consent to sell (Family and Guardianship Code art. 37).
  • Describing the property loosely. A parking space or a cellar often has its own land register or is a separate share. Name each item the price covers.

Legal basis

Sources

Describe the home you want