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Move-in inventory report template for Malta

Inventory and condition report (Annex A to the lease)

The inventory that every private residential lease must contain: a signed record, with photographs and short descriptions, of the condition of the dwelling and of the furniture and appliances the landlord supplies. The same form records the condition at the end of the lease.

Fill it in with the tenant before the lease starts, room by room, and attach it to the lease as Annex A. It is required for a furnished and for an unfurnished home. Use the same form at the end of the lease, in the departure column, before the landlord returns the deposit.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Official model: Sample Property Inventory and Condition Form for Private Residential Leases (Housing Authority)

A sample, not a compulsory form. It lists items room by room with quantity, condition on arrival and condition on departure. This template follows the same structure.

Key facts

Applies to
Malta and Gozo. Leases under Cap. 604.
Required
Yes, for every lease, furnished or unfurnished. Without it the lease is null (Cap. 604, art. 6(1)(g) and 6(2)).
Signatures
All parties: each lessor and each lessee (Cap. 604, art. 6(1)(g)).
Photographs
With short descriptions of their content. Photographs alone only if they show the condition fully and clearly (art. 6(1)(g)).
Return of the premises
In the condition described, except wear through age or force majeure (Civil Code, art. 1559).
No inventory
The tenant is presumed to have received the premises in good condition (Civil Code, art. 1560).
Tenant's liability
For damage during the lease unless the tenant proves no fault (Civil Code, art. 1561).
Deposit disputes
Adjudicating Panel, for registered leases and claims up to EUR 5,000 (Cap. 604, art. 23).

The document

Inventory and condition report (Annex A to the lease)

  1. 1.General information

    1. 1.1

      Inventory and condition report concerning the property at Address of the property, forming Annex A to the private residential lease agreement dated Date of the lease agreement between Lessor or lessors (lessor) and Lessee or lessees (lessee).

    2. 1.2

      This inventory attests the condition of the premises and the state of the furniture and domestic appliances supplied by the lessor, in terms of article 6(1)(g) of the Private Residential Leases Act. Inspection on arrival: Date of the move-in inspection. Inspection on departure: Date of the move-out inspection.

    3. 1.3

      For each item the parties record the quantity, the condition on arrival and the condition upon departure, using the grades new, good, fair or poor, with a short description of any defect. Reasonable wear and tear means gradual deterioration resulting from the lessee's permitted use of the property and which occurs without any fault on his part.

      The wear and tear definition comes from the Housing Authority sample form. Use the same grades at the exit so each line compares.

  2. 2.Meter readings

    1. 2.1

      Readings on commencement of the lease. Electricity: Electricity meter number, start reading. Water: Water meter number, start reading.

      Photograph each meter showing its number and the reading.

    2. 2.2

      Readings on termination of the lease. Electricity: Electricity reading at the end. Water: Water reading at the end.

  3. 3.Keys

    1. 3.1

      Keys and access devices handed to the lessee: Keys and access devices. The lessee shall return all of them at the end of the lease.

      List the number and use of each key, remote and fob.

  4. 4.Exterior items

    1. 4.1

      Exterior items, quantity, condition on arrival and condition upon departure: Exterior, roof and building services.

      Also check the back door, gates, PV panels, CCTV and AC compressors. Say if the roof and water tank are for the tenant's use. Test the alarm and shut-off valve.

  5. 5.Hallways and other areas

    1. 5.1

      Hallways and other areas, quantity, condition on arrival and condition upon departure: Hallway and other areas.

      Include any balcony or yard.

  6. 6.Kitchen

    1. 6.1

      Kitchen items, quantity, condition on arrival and condition upon departure: Kitchen.

      Also list cupboards, worktops, microwave, sockets, table, chairs, windows, door and air conditioner. Test each appliance with the tenant and note that it works.

  7. 7.Living room

    1. 7.1

      Living room items, quantity, condition on arrival and condition upon departure: Living room.

      Also cover the floor, walls, ceiling, windows, doors and air conditioner.

  8. 8.Bathroom and shower room

    1. 8.1

      Bathroom and shower room items, quantity, condition on arrival and condition upon departure: Bathroom and shower room.

      Also cover floor, walls, ceiling, cabinets, water heater or heat pump, window, door and lights. Record any damp, mould or limescale, and the water pressure.

  9. 9.Bedrooms

    1. 9.1

      Bedroom items, for each bedroom, quantity, condition on arrival and condition upon departure: Bedrooms.

      One line per bedroom: floor, walls and ceiling, bed and mattress, wardrobe, desk and chair, windows and curtains, lights, air conditioner.

  10. 10.Other rooms and items

    1. 10.1

      Other rooms and items, quantity, condition on arrival and condition upon departure: Other rooms and items.

      Include the washroom and garage if any.

  11. 11.Photographs

    1. 11.1

      The following photographs, each with a short description of its content, form part of this inventory: List of photographs.

      For each file give its name or number, the room and what it shows. The Act requires these short descriptions. Give each party a copy of every file.

  12. 12.Condition upon departure

    1. 12.1

      At the inspection on departure, the parties found the following differences from the condition on arrival, other than reasonable wear and tear: Differences at the end of the lease.

      Fill this in only at the end. List each change beyond fair wear and tear, with its photo. The lessor bases any deposit deduction on this list.

  13. 13.Observations

    1. 13.1

      Observations and reservations: Observations or reservations.

      A party who disagrees with a line writes the reservation here before signing.

  14. 14.Signatures

    1. 14.1

      Beginning inventory: signature of the lessor or lessors; signature of the lessee or lessees.

    2. 14.2

      End term inspection: signature of the lessor or lessors; signature of the lessee or lessees.

Formalities

  1. All parties sign the inventory.
  2. It must be documentary evidence of the condition of the dwelling and of the furniture and appliances the landlord supplies.
  3. Photographs need short descriptions. Photographs alone are enough only if they show the condition fully, clearly and unequivocally.
  4. Without an inventory the lease is null (Cap. 604, art. 6(2)).
  5. Each party keeps a signed copy with the photographs.
  6. Date the photographs, or list them by file name in the report.

Common mistakes

  • Skipping the inventory for an unfurnished home. The Act requires it in every case, and the lease is null without it.
  • Taking photographs without descriptions. A photo of a wall does not say which room it is or what defect it shows.
  • Writing "good condition" for every item. Record each scratch, stain, crack and missing part, with its location.
  • Letting only one lessee sign. Every lessor and every lessee must sign.
  • Forgetting the meter readings and meter numbers. Without them, utility disputes at the end of the lease are hard to settle.
  • Doing the exit check without the tenant. Fix a date for the joint inspection when the tenant gives notice.

Legal basis

Sources

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