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Move-in inventory report template for Luxembourg

Move-in and move-out inventory reportÉtat des lieux d'entrée et de sortie

The written report that describes the home room by room when the tenant moves in and when the tenant leaves, with meter readings and keys. When the lease has a deposit, the law requires a joint, written entry report. Comparing the two reports decides what the landlord may keep from the deposit.

Use it at the start of every lease, and always when the landlord takes a deposit. Use the same form at the exit, so each line can be compared. In a legal co-tenancy, use it also for the interim report when one co-tenant leaves early.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
When mandatory
If the lease has a deposit: written, joint, signed at the latest on the day the tenant moves in (loi du 21.09.2006, art. 5, paragraph 2).
No entry report
The tenant is presumed to have received the home in good repair and must return it so, unless proving otherwise (Code civil art. 1731).
With an entry report
The tenant returns the home as described, except what normal ageing or force majeure damaged (Code civil art. 1730).
First half of the deposit
Returned within 1 month of the keys if the exit report matches the entry report and nothing is owed (art. 5, paragraph 2bis).
Deductions
Any retention must be justified with documents within 1 month (art. 5, paragraph 2bis).
Late return
10% of the monthly rent per month started, after a registered formal notice. Not due if the tenant caused the delay.
Co-tenancy
An interim report is required when a co-tenant leaves early (art. 2ter).

The document

Text shown

You sign the French version. The English version helps you understand it. Your answers fill both.

Move-in and move-out inventory report

  1. 1.General information

    1. 1.1

      Type of report inventory report drawn up jointly on Date and time of the report for the home located at Address of the home, let under the lease of Date of the lease.

      Give the floor, door, cellar and parking numbers.

    2. 1.2

      In the presence of Landlord or agent present, landlord or the landlord's agent, and of Tenants present, tenant(s).

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Gas: Gas meter number and reading. Water: Water meter number and reading. Heat meters or heat cost allocators: Heat meters or heat cost allocators.

      Photograph each meter with its number. In a co-ownership building the final charge statement uses these readings.

  3. 3.Keys and access devices

    1. 3.1

      Keys, badges and remotes handed over: Keys, badges and remotes handed over.

      Give the number of each key, badge and remote, and what it opens. The landlord may keep a spare key but use it only in an emergency. Say so here.

  4. 4.Entrance and hallway

    1. 4.1

      Floors, walls, ceiling, front door, lock, intercom, lighting, sockets and cupboards: Entrance and hallway.

      Check the floor, walls, ceiling, door, lock, intercom, lights, sockets and cupboards.

  5. 5.Living room

    1. 5.1

      Floors, walls, ceiling, windows, shutters, radiators, lighting and sockets: Living room.

      Check the floor, walls, ceiling, windows and shutters, radiators, sockets and lights.

  6. 6.Kitchen

    1. 6.1

      Floors, walls, ceiling, worktop, units, sink and taps, extractor hood: Kitchen.

      Check the floor, walls, worktop, cupboards, sink and taps, and extractor.

    2. 6.2

      Appliances (brand, condition, working order): Kitchen appliances.

      Give the brand and condition of the hob, oven, fridge and dishwasher. Switch each one on during the visit and write down whether it works.

  7. 7.Bedrooms

    1. 7.1

      Floors, walls, ceiling, windows, shutters, radiators, wardrobes, lighting and sockets, for each bedroom: Bedrooms.

      Write one line per bedroom.

  8. 8.Bathroom and WC

    1. 8.1

      Bath or shower, basin, WC, taps, tiles, joints, ventilation, mirror and lighting: Bathroom and WC.

      Check the bath or shower, basin, WC, taps, tiles, joints, ventilation and mirror. Photograph mould or damp. The tenant must report mould without delay.

  9. 9.Annexes

    1. 9.1

      Cellar, garage or parking space, balcony, terrace, garden: Cellar, garage, balcony, garden.

  10. 10.Heating, hot water and safety

    1. 10.1

      Boiler (date of last service), radiators, hot water supply, smoke detectors: Heating, hot water and safety equipment.

      Check the boiler and its last service date, the radiators and the smoke detectors.

    2. 10.2

      Optional

      Furniture, as per the inventory attached to the lease: Furniture, for a furnished home.

      Keep for a furnished home. Check each item against the furniture inventory.

  11. 11.Photos and observations

    1. 11.1

      The parties took Photo reference, which form an integral part of this inventory report.

      Give the number of photos, how they were shared and where both parties keep them.

    2. 11.2

      Observations and reservations: Other observations and reservations.

  12. 12.At the exit

    1. 12.1

      Optional

      Comparison with the entry inventory. Damage noted, excluding normal wear and ageing, and proposed cost: Exit damage and proposed cost.

      Keep for the exit report only. Compare line by line with the entry report and leave out normal wear.

    2. 12.2

      Optional

      Tenant's new address: Tenant's new address. Bank account for the return of the deposit: Tenant's IBAN for the deposit.

      Keep for the exit report only. The late-return penalty does not apply if the tenant gave no address or account.

  13. 13.Signatures

    1. 13.1

      Drawn up jointly at Place of signature, on Date and time of the report, in as many copies as there are parties. Signature of the landlord or the landlord's agent and of each tenant.

      Sign and initial every page. A party who disagrees with a line writes the reservation before signing.

Formalities

  1. Landlord and tenant, or their agents, draw it up together on site and sign it.
  2. With a deposit, the deadline is the day the tenant takes possession, not merely the day the lease is signed.
  3. The law sets no model form.
  4. Each party keeps a signed copy.
  5. Date and number the photos and refer to them in the report.
  6. At the exit, the tenant gives the new address and a bank account for the deposit.

Common mistakes

  • Doing the entry report after the tenant moves in. With a deposit, sign it by the day the tenant takes possession, or the deposit cannot cover damage.
  • Writing "bon état" for every room. Describe each surface and fitting, and note every mark, crack or stain with a photo reference.
  • Leaving out meter readings. Without them, the final charge statement is open to dispute.
  • Charging the tenant for repainting after normal use. The ministry states that ordinary wear of paint and wallpaper is not the tenant's cost.
  • Forgetting to write the tenant's new address and bank account at the exit. A deposit returned late for that reason carries no penalty.
  • Letting only one co-tenant sign. Every tenant should sign, so that no tenant can later dispute the report.

Legal basis

Sources

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