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Move-in inventory report template for Greece

Move-in and move-out condition reportΠρωτόκολλο παράδοσης και παραλαβής μισθίου

The report that landlord and tenant sign when the keys change hands, at the start and at the end of a lease. It records meter readings, keys, the condition of each room and the equipment, so that the tenant returns the home in the condition received, except for normal wear.

Use it on the day the tenant moves in, and again on the day the tenant returns the keys. Fill in the same report twice, ticking entry or exit, so the two can be compared line by line. Greek law does not prescribe a form. The report is the main evidence when the landlord keeps part of the deposit for damage.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Tenant's duty at the end
Return the home in the condition received (Civil Code art. 599).
Normal wear
The tenant is not liable for wear or changes caused by the agreed use (Civil Code art. 592).
Careless use
If the tenant ignores objections and treats the home without care, the landlord may end the lease at once and claim damages (art. 594).
Keeping the home after the end
The tenant owes the agreed rent as compensation for every period of overstay, plus any further loss (art. 601).
Deposit
Returned without interest at the end, after unpaid rent, charges, bills and damage are settled. Not offset against rent.
Time limit for damage claims
The landlord's claims for damage or changes to the home lapse 6 months after the landlord takes it back (Civil Code art. 602).

The document

Text shown

You sign the Greek version. The English version helps you understand it. Your answers fill both.

Move-in and move-out condition report

  1. 1.General information

    1. 1.1

      Type of report: Type of report. Date and time of inspection: Date and time of the inspection. Home: Address of the home, under the private lease dated Date of the lease.

    2. 1.2

      Present: the landlord or the landlord's representative Landlord or agent present and the tenant Tenant or tenants present, who inspected the home together and confirm the following.

    3. 1.3

      Each item is rated as follows: new, good condition, fair condition or poor condition, with an exact description of any damage.

  2. 2.Meters and heating

    1. 2.1

      Electricity: Electricity supply number and reading. Water: Water meter number and reading. Gas: Gas meter reading.

      Photograph each meter. The tenant sends the readings to each supplier to open or close the account.

    2. 2.2

      Heating: Heating.

      Give the heating type and the tank oil level or the hours meter (ωρομετρητής) reading. For central oil heating, record who paid for the oil in the tank.

  3. 3.Keys

    1. 3.1

      The following keys and access devices were handed over: Keys and access devices.

      Count the keys for the flat, building entrance, mailbox, storage and parking, and any remote controls.

  4. 4.Entrance and hallway

    1. 4.1

      Floor, walls, ceiling, front door, lock, intercom, lights, sockets: Entrance and hallway.

  5. 5.Living room

    1. 5.1

      Floor, walls, ceiling, window frames, roller shutters or shutters, radiators or air conditioners, sockets, lights: Living room.

  6. 6.Kitchen

    1. 6.1

      Floor, walls, cupboards, worktop, sink and tap, hob, oven, extractor hood, fridge and other appliances: Kitchen.

      Test each appliance and write whether it works.

  7. 7.Bedrooms

    1. 7.1

      Floor, walls, ceiling, window frames, shutters, wardrobes, lights, for each bedroom: Bedroom or bedrooms.

      Write one line per bedroom.

  8. 8.Bathroom and WC

    1. 8.1

      Floor, tiles, bath or shower, washbasin, WC, taps, mirror, water heater, ventilation: Bathroom and WC.

      Run the hot water and flush the WC during the inspection. Note any leak or damp.

  9. 9.Balconies, storage and parking

    1. 9.1

      Balconies, railings, awnings, storage room, parking space: Balconies, storage and parking.

  10. 10.Furniture and appliances

    1. 10.1

      Optional

      Furniture and electrical appliances supplied with the home, with quantity and condition: Furniture and appliances supplied.

      Keep it for a furnished let. For an unfurnished home, list only the appliances the landlord supplies, or delete the section.

  11. 11.Observations and photos

    1. 11.1

      Other observations: Other observations. Attached are Number of photos or video files attached dated photos or video files, which the parties recognise as part of this report.

      Note damp, cracks, defects and any works the landlord promised to do.

  12. 12.At move-out only

    1. 12.1

      Optional

      Differences from the move-in report, beyond wear from normal use: Exit only: changes since move-in.

      Delete this section in the move-in report. At move-out, compare each room with the move-in report.

    2. 12.2

      Optional

      The tenant returned the home and all keys. Tenant's new address and email: Exit only: tenant's new address, email. The deposit will be returned, under the terms of the lease, to the account with IBAN Exit only: tenant's IBAN for the deposit.

      Delete it in the move-in report. The landlord also declares the end of the lease on AADE by the end of the following month.

  13. 13.Signatures

    1. 13.1

      This report was drawn up in two identical copies, signed by the parties on every page, and each party received one. Place: Place of signature. The landlord. The tenant.

Formalities

  1. No form, witness or registration is required.
  2. Inspect the home together, in daylight.
  3. Fill in every line, sign each page and keep one signed copy each.
  4. Take dated photos or a video of each room and refer to them in the report.
  5. Attach the move-in report to the lease.
  6. At exit, write the tenant's new address and bank account for the return of the deposit.
  7. Read the meters on the same day. Send the readings to the electricity, water and gas suppliers so the accounts move to the right person.

Common mistakes

  • Skipping the move-in report. Without it the landlord struggles to prove that damage at exit is new, and the tenant struggles to prove that it was there before.
  • Writing "καλή κατάσταση" for a whole room. Record each surface and item, with marks, stains, cracks and missing parts.
  • Forgetting the heating. With central heating, record the oil level or the hours meter and who paid for the fuel in the tank.
  • Leaving the utilities in the tenant's name after exit. Record the final readings and close or transfer the accounts the same day.
  • Treating wear from normal use as damage. Faded paint or worn floors after years of use are not damage the deposit pays for.
  • Not writing the tenant's new address and account at exit. The landlord needs them to return the deposit.

Legal basis

Sources

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