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Move-in inventory report template for Denmark

Move-in and move-out inspection reportIndflytnings- og fraflytningsrapport

The report the landlord writes at the inspection when the tenant moves in and again when the tenant moves out, room by room, with meter readings and keys. A landlord who lets more than one flat must hold both inspections and hand over both reports, or loses most claims for move-out repairs.

Use the same layout at move-in (indflytningssyn) and at move-out (fraflytningssyn), so the two reports can be compared line by line. It is mandatory for a landlord who lets more than one flat. A landlord who lets only one flat, for example an owner letting a single flat, should use it too: it is the best evidence of the condition at the start.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Denmark (not the Faroe Islands or Greenland). Private residential lets under lejeloven.
Move-in inspection
Mandatory for a landlord who lets more than one flat. Report at the inspection or within 2 weeks (lejeloven § 90).
No move-in report
Landlord loses the claim for move-out repairs, except damage the tenant is liable for (§ 90(3)).
Defects at the start
Tenant must report them within 2 weeks of the start of the tenancy (§ 91).
Move-out inspection
Within 2 weeks of the landlord learning of the move-out, with written summons at least 1 week ahead (§ 187(3)).
Landlord's repair claims
Lapse 2 weeks after the move-out inspection. Items not in the report cannot be charged (§ 187(2)).
Moving out
By 12.00 noon on the move-out day. Same condition as at move-in, except wear and tear (§ 187(1)).
New address
Tenant gives it at least 8 days before moving out (§ 186(2)).
Disputes
Rent tribunal decides move-out repairs and, since 1 January 2024, deposit refunds (§ 190).

The document

Text shown

You sign the Danish version. The English version helps you understand it. Your answers fill both.

Move-in and move-out inspection report

  1. 1.General information

    1. 1.1

      Type of report for the rented home at Address of the rented home. Landlord: Landlord's name and address. Tenant: Tenant or tenants. Start of the tenancy: Start date of the tenancy.

      Give floor and door in the address.

    2. 1.2

      The inspection took place on Date and time of the inspection. The tenant was summoned on Date the tenant was summoned, and how. Present at the inspection: Persons present at the inspection.

      Record the summons. At move-out it must be written and sent at least 1 week ahead. If it breaks the rules, the landlord loses the repair claims (§ 187(5)).

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Heating: Heat meter or cost allocator readings. Water: Hot and cold water meter readings.

  3. 3.Keys

    1. 3.1

      Keys and access tags handed over or returned: Keys and access devices.

      At move-in, all outer doors must have working locks with keys. Give number and type: front door, building, mailbox, storage, bicycle shed, tags.

  4. 4.General condition of the home

    1. 4.1

      Cleaning, window panes and locks: General condition.

      At move-in the home must be clean, the panes whole and the locks working (§ 89). Note cleaning, broken panes, locks and keys.

  5. 5.Room by room

    1. 5.1

      Entrance: Entrance.

      Check floor, walls, ceiling, doors and fittings.

    2. 5.2

      Living room: Living room.

      Check floor, walls, ceiling, windows, radiators and sockets.

    3. 5.3

      Bedrooms: Bedrooms.

      Check floor, walls, ceiling, windows and cupboards. Write one line per bedroom.

    4. 5.4

      Kitchen: Kitchen.

      Check floor, walls, worktop, cupboards, sink and extractor.

    5. 5.5

      Bathroom: Bathroom.

      Check floor, walls, toilet, basin, shower, ventilation and drains.

    6. 5.6

      Balcony, storage room, basement and garden: Balcony, storage room, basement, garden.

      For each item, write the condition and any defect: scratches, holes, stains, damp, missing parts.

  6. 6.Appliances and fixtures

    1. 6.1

      The landlord's appliances and their condition: Landlord's appliances and condition.

      List cooker, fridge, freezer, dishwasher, washing machine and dryer, with their condition.

  7. 7.Move-out only

    1. 7.1

      The landlord requires the following repairs at the tenant's cost: Repairs required at move-out.

      List each item, its reason and any cost estimate. Unlisted defects cannot be charged, unless not visible with ordinary care or the tenant acted fraudulently.

    2. 7.2

      Tenant's new address: Tenant's new address.

  8. 8.Remarks and annexes

    1. 8.1

      Tenant's remarks: Tenant's remarks.

      A tenant who disagrees with a line, or wants a defect recorded, writes it here. The law asks the tenant only to sign for receipt of the report.

    2. 8.2

      Attached photos: Photos: number and how shared.

      Give the number of photos and how they are shared.

  9. 9.Delivery and signatures

    1. 9.1

      The report was handed to the tenant as follows: How the report was handed over.

      Add the date when the report is sent. If not handed over, the landlord sends it within 2 weeks of the inspection.

    2. 9.2

      Signature of the landlord or the landlord's representative. The tenant acknowledges receipt of the report: signature of the tenant.

Formalities

  1. The landlord summons the tenant to the move-in inspection.
  2. The landlord hands over the report at the inspection, also as a digital document, unless a party has refused digital messages.
  3. If the tenant is absent or will not sign for receipt, the landlord sends the report within 2 weeks.
  4. The tenant must report defects found at the start within 2 weeks of the start of the tenancy, even after a move-in inspection.
  5. At move-out, the landlord inspects within 2 weeks of learning that the tenant has moved out, after a written summons at least 1 week ahead.
  6. Once the lease has been terminated, the parties can agree a shorter summons.
  7. The landlord hands over the move-out report at the inspection or sends it within 2 weeks.
  8. The landlord can claim only repairs listed in the move-out report.

Common mistakes

  • Writing "god stand" for a whole room. Describe floors, walls, ceiling, windows and fittings one by one, and note every mark or crack.
  • Taking no dated photos. Attach them to both reports. They settle most disputes about the deposit.
  • Relying on the move-in inspection as a tenant. Defects you find later must still be reported to the landlord within 2 weeks of the start (§ 91).
  • Holding the move-out inspection late as a landlord, or summoning the tenant by phone only. The landlord then loses the repair claims.
  • Charging the tenant for normal wear and tear, or for bringing the home into better condition than at move-in. The law does not allow it.
  • Forgetting the meter readings. Without them the final utility accounts are hard to split.

Legal basis

Sources

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