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Move-in inventory report template for Czechia

Handover report for a flat (move-in and move-out)Předávací protokol k bytu

The report that records the condition of a rented flat room by room, its equipment, the meter readings and the keys, when the tenant moves in and again when the tenant moves out. Comparing the two reports shows what damage goes beyond normal wear and what the landlord may set off against the deposit.

Use it on the day the keys are handed over at the start of the lease, and again on the day the flat is returned. Use the same form both times so each line can be compared. The law does not require a report, but without one the parties have little proof of the condition of the flat.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Handover at the start
The flat is handed over when the tenant receives the keys and nothing blocks access to it (OZ § 2242(1)).
Return at the end
On the day the lease ends. The flat is returned when the landlord receives the keys and nothing blocks access or use (OZ § 2292).
Condition on return
As received, apart from normal wear from normal use and defects the landlord must repair (OZ § 2293(1)).
Weight of the report
If a record describing the property was made at handover, it is taken into account when the property is returned (OZ § 2225(1)).
Late return
The landlord may claim compensation equal to the agreed rent until the day the flat is returned (OZ § 2295).
Items left behind
Kept at the tenant's cost. The landlord may sell them after a warning and an extra period to collect, unless clearly abandoned (OZ § 2296).
Minor repairs
The tenant pays listed small repairs and any other repair up to CZK 1,500 each (nařízení vlády č. 308/2015 Sb., § 4 to § 6).
Yearly cap on minor repairs
CZK 150 per m² a year in total. Both limits apply from 1 January 2026.
Deposit
Returned at the end of the lease with interest, after set-off of debts from the lease (OZ § 2254(2)).

The document

Text shown

You sign the Czech version. The English version helps you understand it. Your answers fill both.

Handover report for a flat (move-in and move-out)

  1. 1.General information

    1. 1.1

      Type of report: Type of report. Date and time: Date and time of the inspection. Flat: Flat address, floor and door number, let under the lease of a flat dated Date of the lease.

    2. 1.2

      Landlord (or representative): Landlord or representative. Tenant: Tenant or tenants.

      A representative should carry a written power of attorney.

    3. 1.3

      The condition of each item is graded: new, good, worn in line with age, damaged. For worn and damaged items the report gives a specific description and location.

      Use the same grades at move-out so each line can be compared.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter: number and reading. Gas: Gas meter: number and reading. Cold water: Cold water meter(s): number and reading. Hot water: Hot water meter(s): number and reading. Heat cost allocators: Allocators per radiator: number, reading.

      Write the meter number with each reading and photograph each meter. Readings split charges between old and new tenant.

  3. 3.Keys

    1. 3.1

      Keys and other access devices handed over: Keys and access devices.

      Count keys to the flat, building, mailbox and cellar, chips and remotes. At move-out the flat is returned only when the landlord has all the keys.

  4. 4.Condition room by room

    1. 4.1

      Entrance hall (floor, walls, ceiling, doors, lighting, built-in cupboards): Entrance hall.

    2. 4.2

      Living room (floor, walls, ceiling, windows and sills, blinds, radiators, sockets, switches, lighting): Living room.

      Note the floor covering and every scratch, hole or stain, with its place.

    3. 4.3

      Bedroom(s) (floor, walls, ceiling, windows, radiators, sockets, lighting, wardrobes): Bedroom(s).

    4. 4.4

      Kitchen (floor, walls, tiles, kitchen units, worktop, sink and tap): Kitchen: surfaces and units. Appliances: Kitchen appliances.

      Switch each appliance on and note whether it works. List the cooker, oven, hood, fridge and dishwasher with make and condition.

    5. 4.5

      Bathroom and WC (tiles, bath or shower, washbasin, taps, toilet, drains, fan, mirror): Bathroom and WC.

      Run the water and flush the toilet. Look for mould, leaks and cracked joints.

    6. 4.6

      Balcony, cellar and other spaces: Balcony, cellar and other spaces.

  5. 5.Furniture and equipment

    1. 5.1

      Optional

      Movable furniture and equipment handed over with the flat: Furniture and movable equipment.

      Keep it for a furnished or partly furnished flat. List each item and its condition.

  6. 6.Heating and safety

    1. 6.1

      Boiler, water heater, radiators, thermostatic valves and smoke detectors: Heating, boiler, smoke detectors.

      Note the date of the last boiler service, if any. Checking a smoke detector and changing its battery is routine maintenance for the tenant.

  7. 7.Defects found

    1. 7.1

      The inspection found the following defects, which the stated party will repair by the stated date: Defects, who repairs them, by when.

      At move-in, list defects the landlord must repair. A tenant who knew of a defect when signing the lease may lose some rights about it (OZ § 2244(2)).

    2. 7.2

      Photo record: Photo record. The photo record forms part of this report.

      Give the number of photos, where they are stored and the date.

  8. 8.Move-out only

    1. 8.1

      Optional

      The landlord claims compensation for the following damage beyond normal wear: Damage claimed at move-out, with amounts. Tenant's position: Tenant's position on the claimed damage.

      A disputed claim stays open, and a court decides if the parties do not agree.

    2. 8.2

      Optional

      Tenant's new address for delivery of the service charge settlement: New address for the service settlement. Tenant's bank account for the return of the deposit with interest: Tenant's bank account for the deposit.

      The settlement for the year of departure arrives up to 4 months after the billing period ends.

  9. 9.Signatures

    1. 9.1

      The parties confirm that they inspected the flat together and that the report matches its actual condition. At Place of signature on Date and time of the inspection. Landlord: .................... Tenant: ....................

      Both parties sign every page and keep a copy.

Formalities

  1. No legal form is set.
  2. The landlord and the tenant, or their representatives, inspect the flat together, fill in the report and both sign every page.
  3. Each party keeps a signed copy.
  4. Attach dated photos and refer to them in the report.
  5. Write the meter numbers and readings. Send the readings to the energy suppliers if the tenant has own contracts.
  6. If a party refuses to sign, write that down and keep the photos.
  7. The tenant reports any defect found after moving in to the landlord in writing, without undue delay.

Common mistakes

  • Writing 'in good condition' for every room. Record each scratch, stain, crack and missing part, with its place, and link it to a photo.
  • Forgetting the meter numbers. A reading without the meter number cannot be checked later.
  • Not counting the keys, chips and remote controls. The flat is returned only when the landlord gets all the keys.
  • Charging the tenant for normal wear, such as faded paint after several years. The tenant owes only damage beyond normal use.
  • Signing the move-out report without listing the damage the landlord claims. Write the claimed items and the agreed or disputed amounts in the report.
  • Not reporting a defect found after move-in. A tenant who does not report it without undue delay loses the right to a refund of repair costs (OZ § 2265(3)).

Legal basis

Sources

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