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Move-in inventory report template for Belgium

Move-in and move-out inventory reportÉtat des lieux d'entrée et de sortie

The report that describes the home room by room when the tenant moves in and again when he leaves, with meter readings, meter numbers and EAN codes, and keys. It follows the checklist of the Brussels Region's indicative model. Comparing the two reports decides what the landlord may claim from the deposit.

Draw it up with the landlord, or with an expert both parties appoint, before the tenant moves in or during the first month of occupation, and again after the tenant has vacated and before the keys are returned. Use the same layout both times so each line can be compared. In Brussels the entry report must be uploaded with the lease when the landlord registers it.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Official model: Modèle-type d'état des lieux d'entrée (Région de Bruxelles-Capitale, Code bruxellois du Logement, art. 220)

Indicative, not mandatory. It lists the minimum points to check in each room and was drawn up with tenants' and landlords' representatives and surveyors.

Key facts

Applies to
Brussels-Capital Region. Flanders and Wallonia also require a detailed joint inventory, under their own lease laws.
Entry report
Mandatory, detailed, joint and at shared cost (Brussels Housing Code art. 220).
Timing of the entry report
Before the tenant moves in or during the first month of occupation (be.brussels; Brussels indicative model lease).
Meters
Readings, meter numbers and EAN codes for water, gas and electricity at entry and exit (art. 220, § 1).
Exit report
On either party's request, joint, at shared cost. After vacating, before the keys are returned, within a month (art. 220).
No agreement
If the other party does not follow up, the justice of the peace can appoint an expert (be.brussels).
Registration
The landlord registers the lease within 2 months of signature (art. 228/5).
Deposit release
Within 2 months after the tenant leaves, unless there is a dispute (be.brussels).

The document

Text shown

You sign the French version. The English version helps you understand it. Your answers fill both.

Move-in and move-out inventory report

  1. 1.General information

    1. 1.1

      Joint Type of report inventory report for the home located at Address of the home.

      In the address, give the floor, flat number, parking space and cellar number.

    2. 1.2

      The undersigned, the landlord Landlord's name and address and the tenant(s) Tenant or tenants, visited the home on Date and time of the visit and drew up this inventory, in accordance with article 220 of the Brussels Housing Code. The lease was signed on Date the lease was signed and starts on Start date of the lease.

    3. 1.3

      Optional

      This inventory is drawn up by Expert, if any, an expert appointed jointly by the parties, whose fees are shared equally.

      Delete it if the parties draw up the report themselves.

  2. 2.Preliminary remarks

    1. 2.1

      Nothing inside the walls, floors and ceilings was examined. Where no damage is mentioned, the parties acknowledge that the item described is intact, not worn, not stained and in good condition, and that the appliances and mechanisms present work.

      This rule from the Region's model works against the party who fails to write a defect down. Test every switch, tap and appliance during the visit.

    2. 2.2

      General remarks: General remarks. Rising damp, porous walls or leaks: Damp, porous walls or leaks.

      For damp, say where and what, with the cause if known.

  3. 3.Meters

    1. 3.1

      Electricity (number, EAN code, day and night readings): Electricity meter. Gas (number, EAN code, reading): Gas meter. Water (numbers and readings): Water meters.

      Give each meter's EAN code. Photograph each meter with its reading. Keep the meters open until the exit report is done.

  4. 4.Keys and access devices

    1. 4.1

      Keys, badges and remote controls handed over: Keys, badges and remotes.

  5. 5.Room by room description

    1. 5.1

      Entrance hall, stairs and corridors (ceiling, walls, skirting, floor, front door, lock, intercom, lighting, sockets): Entrance hall and stairs.

    2. 5.2

      Living room (ceiling, walls, skirting, floor, windows and glazing, sills, shutters, radiators, sockets, switches, light points): Living room.

    3. 5.3

      Kitchen (ceiling, walls, floor, worktop, cupboards, sink and taps, appliances with brand and condition): Kitchen.

    4. 5.4

      Bedroom(s) (ceiling, walls, skirting, floor, windows, shutters, radiators, sockets, wardrobes): Bedroom or bedrooms.

      Write one entry per bedroom.

    5. 5.5

      Bathroom and WC (ceiling, walls, tiles and joints, bath or shower, basin, taps, toilet, ventilation): Bathroom and separate WC.

    6. 5.6

      Outbuildings (cellar, attic, balcony, terrace, garden, parking space): Cellar, attic, balcony, garden, parking.

  6. 6.Heating, hot water and safety

    1. 6.1

      Heating and hot-water installation (type, brand, date of last service, thermostat, valves): Heating and hot water.

      Attach the last service certificate. The model lease asks the landlord to provide it before the tenant moves in.

    2. 6.2

      Smoke detectors (number, location, working order): Smoke detectors.

  7. 7.Exit report only

    1. 7.1

      Optional

      This exit report is compared with the entry report of Date of the entry report (exit only). The differences found are as follows: Differences found at exit.

      Use only at exit. For each difference, say if it is normal wear and give any agreed cost. The tenant is not liable for wear and tear or force majeure.

    2. 7.2

      Optional

      Tenant's new address: Tenant's new address (exit only).

  8. 8.Observations, photos and signatures

    1. 8.1

      Observations and reservations of the parties: Observations and reservations. Number of dated photos attached dated photographs, initialled by the parties, are attached to this report.

    2. 8.2

      Made at Place of signature, on Date and time of the visit, in as many copies as there are parties. Signatures of the landlord, the tenant or tenants and, where applicable, the expert.

Formalities

  1. Both parties draw up the entry report together and share its cost.
  2. The entry report must be detailed. It must include the meter readings, meter numbers and EAN codes.
  3. Each party signs and keeps a copy. If the parties use an expert, they share the fee.
  4. Without an entry report, the tenant is presumed to have received the home in the state in which he leaves it, unless the landlord proves otherwise.
  5. Either party may require a joint exit report at shared cost: after the tenant vacates, before the keys are returned and within a month of vacating.
  6. If the parties disagree, a party can ask the justice of the peace to appoint an expert, before the keys are returned.
  7. The landlord registers the entry report with the lease.
  8. Attach dated photos to both reports. They help settle disputes.

Common mistakes

  • Writing "bon état" for a whole room. Describe ceiling, walls, floor, skirting, windows, doors, sockets and every fitting separately, with each mark or stain.
  • Signing a report that says nothing about a defect you can see. In the Region's model, anything not mentioned is deemed intact and in good condition.
  • Leaving out meter numbers and EAN codes. The Code requires them, and the energy supplier needs them to close the account.
  • Skipping the entry report. The presumption that follows can protect the tenant, but it leaves the landlord without proof.
  • Returning the keys before the exit report. After the keys are returned, a party can no longer ask the court to appoint an expert for the exit report.
  • Forgetting to give a new address at exit. The landlord and the bank need it to release the deposit.

Legal basis

Sources

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