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Move-in inventory report template for Spain

Move-in and move-out condition report and inventoryActa de estado e inventario de la vivienda (entrada y salida)

A room-by-room record of the home's condition, the furniture, the meter readings and the keys, signed by landlord and tenant when the tenant moves in and again at move-out. At move-out it serves as the end-of-lease document that RDL 29/2026 requires.

Use it on the day the keys are handed over, as an annex to the lease, and again on the day they are returned. Use the same form both times so that the two records compare line by line. It is the main evidence when the landlord wants to keep part of the deposit for damage.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
No entry report
The law presumes the tenant received the home in good condition, unless the contrary is proved (Código Civil art. 1562).
Return of the home
The tenant returns the home as received, except what was lost or worn by time or by unavoidable cause (Código Civil art. 1561).
Tenant's liability
The tenant answers for damage unless it occurred without the tenant's fault (Código Civil art. 1563).
Damage by the household
The tenant also answers for damage by the tenant's household (Código Civil art. 1564).
Small repairs
Small repairs due to ordinary wear are for the tenant. Other repairs to keep the home fit to live in are for the landlord (LAU art. 21).
End-of-lease document
Required at move-out (LAU art. 36.7, added by RDL 29/2026).
No end-of-lease document
If none is signed, or it notes no damage, the home is presumed returned in adequate condition (LAU art. 36.7).
Deposit return
Legal interest runs if the deposit is not returned 1 month after the keys are handed back (LAU art. 36.4).

The document

Text shown

You sign the Spanish version. The English version helps you understand it. Your answers fill both.

Move-in and move-out condition report and inventory

  1. 1.General details

    1. 1.1

      Report of Type of report for the home located at Address of the home, drawn up on Date and time of the inspection in connection with the lease dated Date of the lease.

    2. 1.2

      Present are the landlord, Landlord's name, and the tenant, Tenant's name, who examine the home together and record its condition as follows.

    3. 1.3

      The parties attach to this report dated photos or video that form part of it: Reference to the photos or video.

      Photos with the date visible, or a video of each room, are the strongest evidence. Give their number, their date and where the parties keep them.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity reading and meter number. Water: Water meter reading. Gas: Gas meter reading.

      Take a photo of each meter. The tenant pays the utilities measured by meters during the lease.

  3. 3.Keys

    1. 3.1

      Keys and remotes handed over: Keys handed over.

      Give the number and type of each key: front door, building, mailbox, garage remote, storage room.

  4. 4.Entrance and hallway

    1. 4.1

      Condition: Entrance and hallway.

      Check the door, lock, walls, floor, lights and intercom.

  5. 5.Living and dining room

    1. 5.1

      Condition: Living room.

      Check walls, ceiling, floor, windows, shutters, sockets and lights.

  6. 6.Kitchen

    1. 6.1

      Condition: Kitchen.

      Check worktop, cupboards, sink, taps, tiles, extractor and floor.

    2. 6.2

      Appliances and whether they work: Kitchen appliances.

      Give the brand and condition of the hob, oven, fridge, washing machine and dishwasher. Switch each one on and write whether it works.

  7. 7.Bathrooms

    1. 7.1

      Condition: Bathroom(s).

      Check bath or shower, toilet, basin, taps, tiles, mirror, ventilation and water heater. Look for damp, mould, leaks and the seal around the bath or shower.

  8. 8.Bedrooms

    1. 8.1

      Condition: Bedroom(s).

      Write one line per bedroom: walls, floor, windows, wardrobes.

  9. 9.Other areas and installations

    1. 9.1

      Terrace, storage room, parking space and other areas: Terrace, storage room, parking, others.

    2. 9.2

      Heating, air conditioning and hot water: Heating, air conditioning and hot water.

      Give the type, brand and last service date of each system, and whether it works.

  10. 10.Furniture and equipment inventory

    1. 10.1

      Furniture and equipment handed over with the home and their condition: Furniture and equipment inventory.

      Furniture let with the home follows the lease. List each item and its condition, so a missing one shows at move-out.

  11. 11.Move-out report only: end-of-lease document

    1. 11.1

      Optional

      The parties record that, on the date of this report, the tenant hands over possession of the home and its keys, and that the condition of the home, compared with the move-in report, shows the following damage attributable to the tenant, with its estimated cost: Damage at move-out and estimated cost.

      Keep this section in the move-out report and delete it at move-in. Normal wear is not damage.

    2. 11.2

      Optional

      Deposit, deductions and balance to return: Deposit amount and amount to return. The landlord will return the balance within one month from today. After that period, the balance will bear the legal interest rate.

      Keep it in the move-out report. Give the deposit, the deductions, the balance and the IBAN for the transfer. A clear breakdown avoids a dispute.

  12. 12.Observations

    1. 12.1

      Observations and reservations of the parties: Observations or reservations.

      A party who disagrees with a description writes it here before signing.

  13. 13.Signatures

    1. 13.1

      In witness whereof, both parties sign this report in duplicate at Place of signature, on the date stated.

      Each party signs every page and keeps one original.

Formalities

  1. Both parties, or their representatives, inspect the home together and sign each page.
  2. Make one copy per party.
  3. Take dated photos or a video and refer to them in the report.
  4. No notary or registration is needed.
  5. If the parties disagree, each can write a reservation in the observations section before signing.
  6. Since 8 October 2026, RDL 29/2026 requires a signed end-of-lease document at move-out. The exit part of this form meets that duty.

Common mistakes

  • Writing "en buen estado" for every room. Describe each wall, floor, door, window and appliance, and note every mark, crack or stain.
  • Leaving out photos. Dated photos or a video referred to in the report settle most disputes over the deposit.
  • Forgetting the meter readings. Without them, utility bills between the two dates are hard to divide.
  • Signing the exit report without listing the damage the landlord claims. If the document notes no damage, the home is presumed returned in good condition.
  • Charging the tenant for normal wear. Faded paint or worn floors after years of use are the landlord's cost.
  • Keeping the whole deposit without a breakdown. List each deduction with its cost so that the tenant can check it.

Legal basis

Sources

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