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Move-in inventory report template for Portugal

Move-in and move-out condition reportAuto de vistoria e de entrega do locado (estado de conservação e inventário)

The room-by-room record of the condition of a let home, with meter readings, keys and, for a furnished let, the furniture. The parties sign it at move-in and attach it to the lease, and use the same form at move-out to compare.

Use it on the day the tenant receives the keys, and again on the day the tenant hands them back. Without a signed description of the condition at move-in, the law presumes that the tenant received the home in good condition. That presumption works against the tenant at move-out. A landlord with no report also struggles to prove that the tenant caused a defect.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country (mainland Portugal, Azores and Madeira)
Status of the report
Must be attached to the lease and signed by the parties (Decreto-Lei n.º 160/2006, art. 3(2)).
No report
The home is presumed delivered in good condition (Código Civil, art. 1043(2)).
Condition at return
As received, except wear from careful use in line with the purpose of the lease (art. 1043(1)).
Tenant's small alterations
Allowed for comfort, but repaired by the tenant before the return unless agreed otherwise (art. 1073).
Deposit
Up to 2 months' rent. It secures the tenant's obligations, including repair of damage (art. 1076(2)).
Late return of the keys
The tenant owes the agreed rent as compensation until the return, doubled once the tenant is in default (art. 1045).

The document

Text shown

You sign the Portuguese version. The English version helps you understand it. Your answers fill both.

Move-in and move-out condition report

  1. 1.Identification

    1. 1.1

      Type of inspection: Type of report. Date and time: Date and time of the inspection. Property: Full address of the property. Lease dated Date of the lease.

    2. 1.2

      Landlord or the landlord's representative: Landlord or representative's name. Tenant(s): Tenant's name, every co-tenant.

    3. 1.3

      For each item the condition is stated as new, good, fair or poor, with the necessary observations and the exact location of each defect.

      Use the same grades at move-out so each line can be compared.

  2. 2.Meters

    1. 2.1

      Electricity: Electricity meter number and reading. Water: Water meter number and reading. Gas: Gas meter number and reading.

      Photograph each meter with its number visible. The tenant usually transfers the supply contracts into the tenant's name.

  3. 3.Keys

    1. 3.1

      Keys and access devices handed over: Keys and access devices handed over.

  4. 4.Entrance and hallway

    1. 4.1

      Floor, walls, ceiling, front door, lock, intercom and lighting: Entrance hall condition.

  5. 5.Living room

    1. 5.1

      Floor, walls, ceiling, windows, roller shutters, sockets, switches and lighting: Living room condition.

      Note the floor type (wood, tiles, laminate) and every scratch, hole or stain, with its place.

  6. 6.Bedrooms

    1. 6.1

      Floor, walls, ceiling, windows, roller shutters, wardrobes, sockets and lighting: Bedroom condition.

      Repeat the line for each bedroom.

  7. 7.Kitchen

    1. 7.1

      Worktop, cupboards, sink, taps, hob, oven, extractor hood and appliances, stating brand and whether they work: Kitchen condition.

      Test every appliance during the inspection and write whether it works.

  8. 8.Bathroom

    1. 8.1

      Bath or shower tray, washbasin, toilet, taps, tiles, ventilation and mirror: Bathroom condition.

      Repeat the line for each bathroom.

  9. 9.Annexes

    1. 9.1

      Balcony, storage room, garage or parking space and garden: Balcony, storage room, garage, garden.

  10. 10.Hot water, heating and damp

    1. 10.1

      Gas water heater, boiler, electric water heater, heat pump, air conditioning and radiators: Heating, hot water and cooling.

    2. 10.2

      Signs of damp, mould or water ingress: Signs of damp, mould or leaks.

      Record damp at move-in even if it looks minor, and say where it is.

  11. 11.Furniture inventory

    1. 11.1

      Optional

      Furniture and equipment handed over, stating the condition of each item: Furniture and equipment, with condition.

      Keep it for a furnished let. List each item and its quantity.

  12. 12.Photographs

    1. 12.1

      The following dated photographs form part of this report: List of photographs attached.

      Number and date each photograph.

  13. 13.Move-out inspection

    1. 13.1

      Optional

      Differences found compared with the move-in report, excluding wear from careful use: Differences from the move-in report.

      Fill in only at move-out. Compare each line with the move-in report.

    2. 13.2

      Optional

      Repairs charged to the tenant and their cost, to be deducted from the deposit: Repairs charged to tenant, with amounts.

      Support each amount with a quote or an invoice. The tenant can dispute an amount without proof.

  14. 14.Observations

    1. 14.1

      Observations or reservations of the parties: Other observations or reservations.

      A party who disagrees with an entry should write the reservation here before signing.

  15. 15.Signatures

    1. 15.1

      This report is made in two copies, initialled and signed by the parties, one for each, and forms part of the lease. Place of signature, Date and time of the inspection. Signature of the landlord or the landlord's representative. Signature of the tenant(s).

Formalities

  1. No official form and no notary are needed.
  2. The landlord and the tenant, or their representatives, inspect the home together, fill in the report and sign every page.
  3. The lease law requires a document that describes the condition of the home and the building, attached to the lease and signed by the parties.
  4. Take dated photographs of each room and meter, and list them in the report. Each party keeps a copy.
  5. At move-out, use a second copy of the same form and compare it line by line.
  6. The landlord may keep from the deposit the cost of proven damage beyond normal wear, and any rent or charges still owed.

Common mistakes

  • Writing "bom estado" for a whole room. Describe each surface and item, and note every crack, stain, hole and missing part with its location.
  • Doing the report after the tenant has moved furniture in. Defects are then hidden and disputed later.
  • Forgetting the meter readings. Without them, the parties cannot split the last water, electricity and gas bills.
  • Signing only one copy. Each party needs a signed original, with the photographs listed.
  • Charging the tenant for normal wear, such as faded paint after several years. The tenant answers only for damage beyond careful use.
  • Not recording the keys and remote controls handed over. A missing key at move-out is then hard to prove.

Legal basis

Sources

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