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Move-in inventory report template for the Netherlands

Move-in and move-out inspection report for a rented homeOpleveringsrapport huurwoning (opnamestaat bij aanvang en einde huur)

The room-by-room description of the condition of a rented home, signed by landlord and tenant at the start of the lease and used again at the pre-inspection and final inspection. It records meters, keys, fittings, defects and the repairs agreed before handover.

Use it on the day the tenant receives the keys, and again at the end of the lease to compare. Fill in one copy per inspection: "begin huur" (move-in), "voorinspectie" (pre-inspection, about two weeks before the end) and "eindinspectie" (final inspection on the last day). The law does not require a report, but without one the tenant is presumed to have received the home in the condition it is in at the end, so the landlord loses the main proof for deposit deductions.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
European Netherlands. Bonaire, Sint Eustatius and Saba have their own civil code and are not covered.
Effect of the report
The tenant returns the home as described, except permitted alterations and what perished or was damaged through age (BW 7:224 lid 2).
Without a report
Unless the landlord proves otherwise, the tenant is presumed to have received the home as it is at the end of the lease (BW 7:224 lid 2).
Lease signed before 1 August 2003
Without a report, the tenant is presumed to have received the home in good condition.
Damage presumption
Damage during the lease is presumed to be the tenant's fault, except fire damage and damage to the outside of a building (BW 7:218 lid 2).
Minor repairs
The tenant pays for the small repairs listed in the Besluit kleine herstellingen (BW 7:217).
Deposit return
14 days after the lease ends. If damage or arrears are deducted, the balance within 30 days, with a full written cost statement (BW 7:261b).
Tenant's alterations
Changes that can be undone without significant cost need no consent. Other changes need the landlord's written consent (BW 7:215).

The document

Text shown

You sign the Dutch version. The English version helps you understand it. Your answers fill both.

Move-in and move-out inspection report for a rented home

  1. 1.General details

    1. 1.1

      Type of inspection: Type of inspection. Date and time: Date and time of the inspection. Address of the home: Address of the home.

      Fill in one copy per inspection.

    2. 1.2

      Present for the landlord: Landlord or representative present. Present as tenant: Tenant(s) present. Lease dated Date of the lease.

    3. 1.3

      This report is the description of the premises as referred to in article 7:224(2) of the Civil Code. Attached to this report are Number of photos attached numbered and dated photos, which form part of the description.

      State the number of photos and how they are stored.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading(s). Gas: Gas meter number and reading. Water: Water meter number and reading. Heat or heat cost allocators: District heating or heat cost meters.

      Electricity: normal and low tariff, plus feed-in with solar panels. Pass readings to the suppliers the same day.

  3. 3.Keys

    1. 3.1

      Keys and access devices handed over: Keys, badges and remotes handed over.

      Give the number and type of each: front door, flat entrance, storage, mailbox, bicycle shed, garage remote.

  4. 4.Condition per room

    1. 4.1

      Hall, corridor and stairs: Hall and stairs.

      Describe floor, walls, ceiling, doors and lighting.

    2. 4.2

      Living room: Living room.

      Cover floor, walls, ceiling, windows, frames, sockets, radiators. Also describe the details, for example "wit gesausd, twee pluggaten naast raam".

    3. 4.3

      Kitchen: Kitchen.

      Cover units, worktop, hob, oven, extractor, fridge, tap and tiles.

    4. 4.4

      Bathroom: Bathroom.

      Cover shower or bath, basin, taps, tiles, grout, sealant and extractor.

    5. 4.5

      Toilet: Toilet.

      Cover bowl, cistern, hand basin, floor and walls.

    6. 4.6

      Bedrooms: Bedrooms.

      For each room, cover floor, walls, ceiling, windows and doors.

    7. 4.7

      Balcony, garden, storage and parking space: Balcony, garden, storage, parking.

  5. 5.Installations and inventory

    1. 5.1

      Installations: Installations.

      Cover the boiler and its service date, smoke alarms, ventilation, meter cupboard. Test smoke alarms, heating, hot water and every tap.

    2. 5.2

      Optional

      Furniture and appliances let with the home and their condition: Furniture and appliances let.

      Keep it for a furnished or upholstered home, with the condition of each item.

  6. 6.At the pre-inspection and final inspection

    1. 6.1

      Optional

      Alterations made by the tenant and what was agreed about them (leave, take-over by the landlord or new tenant, or remove): Tenant's alterations: stay or remove.

      Use it at the pre-inspection and final inspection, not at move-in. Alterations made with consent need not be removed unless that was agreed.

    2. 6.2

      Optional

      Repairs the tenant must carry out before the end of the lease, with deadline: Repairs before the end, with deadline. Estimated cost if the tenant does not carry them out: Cost if the tenant does not repair. Normal wear and ageing are not for the tenant's account.

      At the final inspection the landlord may add only points that could not be seen at the pre-inspection.

  7. 7.Remarks

    1. 7.1

      Landlord's remarks: Landlord's remarks.

    2. 7.2

      Tenant's remarks or objections: Tenant's remarks or objections.

      A tenant who disagrees with a point writes it here and signs "voor gezien" rather than "voor akkoord".

  8. 8.Signatures

    1. 8.1

      Drawn up truthfully in duplicate and signed at Place of signature on Date and time of the inspection. Landlord: Landlord or representative present. Tenant: Tenant(s) present.

Formalities

  1. No form or witness is required. Inspect the home together and describe the condition of each part in specific words.
  2. Take dated photos and attach them to the report.
  3. Both parties sign every copy, and each keeps one.
  4. A report that only says "de woning is in goede staat" does not count as a description.
  5. Do not sign a report you disagree with. Write your objection on it instead.
  6. Normal wear and ageing are for the landlord's account.
  7. The tenant pays for minor repairs listed in the Besluit kleine herstellingen and for damage the tenant caused.

Common mistakes

  • Giving one grade for a whole room. Describe floor, walls, ceiling, window frames, doors and each fitting. Note every hole, crack, stain and missing part.
  • Skipping photos or leaving them undated. Attach numbered photos and refer to their numbers in the report.
  • Not reading the meters on the handover day. Without readings, you may pay for the previous or next occupant's energy use.
  • Charging normal wear to the tenant. Faded paint or a worn floor after years of use is the landlord's cost.
  • Holding only a final inspection. Without a pre-inspection, the tenant usually owes only what the repair would have cost the tenant: paint, not a painter.
  • Keeping the deposit beyond 14 days without a cost statement.
  • Deducting administration fees from the deposit. The law allows only damage, rent, service costs and the energy performance fee.

Legal basis

Sources

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