One Place logo - AI-powered real estate search engine

Move-in inventory report template for Latvia

Handover and acceptance report (move-in and move-out inventory)Dzīvojamās telpas nodošanas un pieņemšanas akts

The report landlord and tenant sign when the home is handed over at the start of the lease and returned at the end. It records the condition room by room, the furniture and appliances, the meter readings and the keys, so that the deposit can be settled on facts.

Use it on the day the tenant receives the keys and again on the day the tenant returns them. Fill in the same form both times, so each line can be compared. The Residential Tenancy Law makes the report optional, but without it a landlord can hardly prove damage and a tenant can hardly prove that a defect existed before.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Legal status
Optional. The parties may draw up a handover and acceptance report at the start and end of the lease (Residential Tenancy Law art. 8(4)).
Deposit return
No later than the day the home is vacated, unless the lease says otherwise (art. 12(4)).
Deductions
When the lease ends, the landlord deducts the tenant's debts under the lease from the deposit and informs the tenant at once (art. 12(2)).
Tenant's duty of care
Treat the home with care, do not worsen its condition, and make no unauthorised rebuilding or repairs (art. 17(1), point 5).
Defects during the lease
The tenant must report at once any damage that affects or may affect health, life or property (art. 17(1), point 7).
Late return
If the tenant does not vacate on time, the tenant compensates losses and pays for the use of the home (art. 29(3)).

The document

Text shown

You sign the Latvian version. The English version helps you understand it. Your answers fill both.

Handover and acceptance report (move-in and move-out inventory)

  1. 1.General information

    1. 1.1

      Type of report: Type of report. Date and time of the inspection: Date and time of the inspection.

    2. 1.2

      The Landlord Landlord's name and the Tenant Tenant's name, or co-tenants' names, under the residential lease concluded on Date of the lease, draw up this report on the condition of the residential premises at Address of the home (hereinafter "the Flat").

      Residential Tenancy Law art. 8(4) allows this report at the start and at the end of the lease.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Cold water: Cold water meter number and reading. Hot water: Hot water meter number and reading.

      Photograph each meter with its number visible.

    2. 2.2

      Heat or heat cost allocators: Heat meter or allocator readings. Gas: Gas meter number and reading.

  3. 3.Keys

    1. 3.1

      Keys and access devices handed over: Keys, fobs and access cards.

      Give the number of each: front door, building door, mailbox, cellar, garage, remote controls.

  4. 4.Entrance and corridor

    1. 4.1

      Condition: Entrance and corridor.

      Note any defect. Check door, lock, walls, ceiling, floor, lights, switches, sockets, built-in wardrobe.

  5. 5.Living room

    1. 5.1

      Condition: Living room.

      Check walls, ceiling, floor, windows and sills, radiators, lights, sockets and curtains.

  6. 6.Bedroom

    1. 6.1

      Condition: Bedroom or bedrooms.

      Repeat for each bedroom.

  7. 7.Kitchen

    1. 7.1

      Condition: Kitchen.

      Check units, worktop, sink and tap, hob, oven, extractor hood, fridge, dishwasher, walls and floor. Switch on each appliance and note whether it works.

  8. 8.Bathroom and toilet

    1. 8.1

      Condition: Bathroom and toilet.

      Check bath or shower, basin, toilet, taps, tiles, mirror, ventilation, washing machine and water heater. Run the water and look for leaks, damp and mould.

  9. 9.Balcony and ancillary spaces

    1. 9.1

      Condition: Balcony, cellar, storage or parking.

  10. 10.Furniture and appliances

    1. 10.1

      The Flat contains the following furniture and appliances: Furniture and appliances.

      Give each item, the number and the condition. Add the brand and model of appliances.

    2. 10.2

      The Parties have agreed on the following photographs: Photos. The photographs form an integral part of this report.

      Give the number of photos, how they were shared, and the date.

  11. 11.Complete at move-out only

    1. 11.1

      Optional

      Compared with the condition on the day the Flat was handed over, the following damage beyond normal wear and tear was found: Damage found at move-out.

      Delete this section in the move-in report. Compare line by line with the move-in report. Give the item, the damage and the agreed cost.

    2. 11.2

      Optional

      Deducted from the deposit EUR is deducted from the deposit. The balance of the deposit, Deposit refunded, in euros, and how, is returned to the Tenant.

      Unless the lease says otherwise, the deposit or its balance is due no later than the day the home is vacated (art. 12(4)). Write 0 if nothing is deducted.

  12. 12.Remarks

    1. 12.1

      Remarks of the Parties: Remarks of either party.

      A party who disagrees with an entry writes the disagreement here before signing.

  13. 13.Signatures

    1. 13.1

      The report is drawn up in two copies, one for each Party. Signature of the Landlord. Signature of the Tenant.

      Sign every page.

Formalities

  1. Both parties walk through the home together and sign every page of the report.
  2. Add dated photos and refer to them by number.
  3. Each party keeps a signed copy. Attach the move-in report to the lease.
  4. The report needs no notary and no registration.
  5. If one party refuses to sign, the other notes the refusal and the reasons on the report, and keeps the photos.

Common mistakes

  • Writing "labā stāvoklī" (in good condition) for a whole room. Describe each surface and item, and note every mark, crack and stain.
  • Skipping photos. Dated photos referred to in the report are the best proof in a deposit dispute.
  • Forgetting the meter readings. Without them, the last utility bills cannot be split fairly.
  • Holding back the deposit for normal wear and tear. Faded paint or worn flooring after years of normal use is not damage.
  • Signing the move-out report with blank lines. Write "nav" (none) where nothing applies, so nobody can add text later.
  • Not stating what is deducted from the deposit and why.

Legal basis

Sources

Describe the home you want