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Move-in inventory report template for Italy

Move-in and move-out condition reportVerbale di consegna e di riconsegna dell'immobile locato

The report that records the condition of a let home room by room when the tenant receives the keys and again when the tenant returns them, with meter readings, keys and documents. Under the Civil Code the tenant must return the home as described, apart from normal wear.

Draw it up with the landlord or the landlord's agent on the day the keys are handed over, and attach it to the lease. Use the same document at the end of the lease, in the move-out columns, so the two states can be compared. It applies to every residential lease. For a furnished home, add the furniture list.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Return of the home
In the state described by the parties, except deterioration from use in line with the lease (Codice civile art. 1590).
No report
The tenant is presumed to have received the home in good repair (Codice civile art. 1590, comma 2).
Ageing
The tenant is not liable for loss or deterioration due to age (Codice civile art. 1590, comma 3).
Repairs during the lease
Small maintenance repairs fall on the tenant, other necessary repairs on the landlord (Codice civile art. 1609 and 1576).
Deposit cap
At most 3 months' rent, with legal interest paid every year (legge 392/1978, art. 11).
Deposit refund
At the end of the lease, after the condition of the home and the tenant's obligations are checked.
Own heating system
The tenant takes over the checks and maintenance of an individual boiler during the lease (D.M. 16 gennaio 2017, Allegato A, art. 12).

The document

Text shown

You sign the Italian version. The English version helps you understand it. Your answers fill both.

Move-in and move-out condition report

  1. 1.General details

    1. 1.1

      Report on the property located at Address of the home, let by Landlord's name to Tenant's name, or every co-tenant under the lease dated Date of the lease, drawn up under art. 1590 of the Civil Code and attached to the lease.

    2. 1.2

      Handover made on Date of the move-in handover. Return made on Date of the move-out return. Present: People present.

      Leave the return date blank at move-in.

    3. 1.3

      The parties describe the condition of each room below. Where nothing is noted, surfaces, fittings and systems are deemed in good repair and working.

      This line protects the landlord. Note every defect, however small, or it counts as absent.

  2. 2.Meter readings

    1. 2.1

      At handover: Meter readings at move-in. At return: Meter readings at move-out.

      Record electricity and gas with their POD and PDR codes, water and heat allocators. Photograph each meter. The codes are needed to transfer supply contracts.

  3. 3.Keys and documents

    1. 3.1

      Keys handed over: Keys handed over at move-in. Keys returned: Keys returned at move-out.

      Give the number and type of each key: front door, building, mailbox, cellar, garage, remote controls.

    2. 3.2

      Documents handed to the tenant: Documents handed over.

  4. 4.Entrance and corridors

    1. 4.1

      Condition at handover (front door, floors, walls, ceilings, lighting, sockets): Entrance and corridor at move-in. Condition at return: Entrance and corridor at move-out.

  5. 5.Living room

    1. 5.1

      Condition at handover (floors, walls, ceilings, window frames, roller shutters, radiators, sockets): Living room at move-in. Condition at return: Living room at move-out.

  6. 6.Kitchen

    1. 6.1

      Condition at handover, including units and appliances: Kitchen and appliances at move-in. Condition at return: Kitchen and appliances at move-out.

      Check units, worktop, sink, hob, oven, extractor hood, fridge and dishwasher. Test each appliance and the hob. Note the make and model.

  7. 7.Bedrooms

    1. 7.1

      Condition at handover: Bedrooms at move-in. Condition at return: Bedrooms at move-out.

      Write one line per room.

  8. 8.Bathrooms

    1. 8.1

      Condition at handover (tiling, sanitary fittings, taps, shower or bath, ventilation, signs of damp or mould): Bathrooms at move-in. Condition at return: Bathrooms at move-out.

      Check tiles, basin, WC, bidet, shower or bath, taps and ventilation. Mould is a common dispute. Record any existing stains with photos.

  9. 9.Balconies, cellar, garage and garden

    1. 9.1

      Condition at handover: Outdoor areas and annexes at move-in. Condition at return: Outdoor areas and annexes at move-out.

      Cover balconies, cellar, garage and garden.

  10. 10.Systems and windows

    1. 10.1

      Condition at handover of heating, hot water, electrical system, entry phone and windows: Systems and windows at move-in. Condition at return: Systems and windows at move-out.

      Check boiler, radiators, sockets, shutters and window frames. Note the boiler make and the last service date. The tenant arranges services during the lease.

  11. 11.Furniture

    1. 11.1

      Optional

      List of furniture and appliances, with their condition: Furniture and appliances, with condition.

      Keep it for a furnished home. Delete it for an unfurnished home.

  12. 12.Return: damage and deposit

    1. 12.1

      Damage found at return, beyond normal wear from use and ageing: Damage at move-out beyond normal wear.

      Fill in at move-out only.

    2. 12.2

      Amounts the landlord proposes to withhold from the security deposit, with the reason for each: Proposed deposit deductions, in euros. The balance of the deposit, with the accrued statutory interest, is returned to the tenant.

      Agree a date for the refund. If the parties disagree, the tenant signs with a reservation in the observations.

  13. 13.Observations

    1. 13.1

      Observations and reservations of the parties: Observations and reservations.

  14. 14.Signatures

    1. 14.1

      Read, confirmed and signed at handover. Signature of the landlord. Signature of the tenant.

    2. 14.2

      Read, confirmed and signed at return. Signature of the landlord. Signature of the tenant.

      Sign every page, and initial each photo sheet.

Formalities

  1. The law sets no form and requires no official or witness.
  2. Both parties walk through the home together and fill in the report.
  3. Both parties sign every page. Each party keeps a signed copy.
  4. Dated photos, signed or initialled by both parties, make the report stronger.
  5. If the parties disagree on an item, write both views in the observations.

Common mistakes

  • Writing "in buone condizioni" for a whole room. Describe each surface and fitting, and note every mark, crack, stain or broken part.
  • Skipping the meter readings. Without them, the parties argue over the last utility bills.
  • Signing the move-in report days after the tenant moved in. Do it at the handover, before any furniture is brought in.
  • Counting normal wear as damage. Faded paint or worn floors after years of normal use are not deductible.
  • Keeping part of the deposit without a written reason. Name the damage or unpaid sum behind each deduction, or the tenant can contest it.
  • Forgetting the boiler logbook (libretto di impianto) and the energy certificate at handover.

Legal basis

Sources

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