One Place logo - AI-powered real estate search engine

Move-in inventory report template for Iceland

Inspection report (condition and fire safety)Úttektaryfirlýsing (ástands- og brunaúttekt)

The joint record of the condition of a let home, including fire safety, made when the lease is signed and again when it ends. It follows the HMS inspection form and its A to G grading key. The two records decide whether the landlord may claim the deposit for damage.

Use it on the day the tenant receives the keys and again on the day the tenant returns them. The law makes the inspection mandatory at both points. Either party may ask for an independent inspector (úttektaraðili). Use the same layout both times so the two records can be compared line by line.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Official model: Yfirlýsing á úttekt á íbúðarhúsnæði (HMS ástands- og brunaúttekt)

The HMS form is section 12 of the standard lease, with a room grid, the A to G grading key and the fire safety questions. This template uses the same structure.

Key facts

Applies to
Whole country
When
At the signing of the lease and at its end. Mandatory for both parties (húsaleigulög, 69. gr.).
Independent inspector
Must do it if either party asks. Cost split 50/50. The parties choose the inspector together (69. gr.).
Copies
Three copies, signed by both parties and by any inspector. Each signatory keeps one (72. gr.).
Tenant's complaints at entry
In writing within 4 weeks of handover. Hidden defects within 14 days of discovery (16. gr.).
Landlord's damage claim
In writing within 4 weeks of the return of the home, or the claim is lost unless the tenant acted fraudulently (64. gr.).
Deposit return
Without a claim within 4 weeks, the landlord returns the deposit with interest. Penalty interest runs after 4 weeks (40. gr.).
Dispute over damage
The inspector assesses it. Either party may ask for court-appointed assessors within 8 weeks of the result (65. gr.).
Moving out
The tenant must have vacated and cleaned by 13:00 on the day after the notice period ends (57. gr.).
Fire safety
HMS asks for at least one working smoke detector per 80 m² and at least one fire extinguisher serviced every year.

The document

Text shown

You sign the Icelandic version. The English version helps you understand it. Your answers fill both.

Inspection report (condition and fire safety)

  1. 1.General information

    1. 1.1

      Inspection Type of inspection of the home at Address of the home, property number Property number (fasteignanúmer), under the lease dated Date of the lease. The inspection took place on Date and time of the inspection.

    2. 1.2

      Present: landlord Landlord or representative present, tenant Tenant or representative present, inspector Independent inspector.

      If one party asked for an independent inspector, both parties share the cost equally. Give the inspector's name and kennitala.

  2. 2.Grading key

    1. 2.1

      A = good condition (intact, nothing to note). B = in order (scratches or marks, normal for its age). C = showing wear (damage in places but acceptable for its age). D = damaged, needs repair (beyond normal wear). E = damaged or broken, needs replacement or repair. F = newly painted. G = dirty, needs cleaning.

      This is the HMS key. Combine grades where useful, for example B/G for a door in order but dirty.

  3. 3.Meters

    1. 3.1

      Electricity meter: Electricity meter number and reading. Hot water meter: Hot water meter number and reading.

      Write the meter number and the reading. Photograph each meter.

  4. 4.Keys

    1. 4.1

      Keys and devices handed over: Keys, fobs and remote controls.

      Give the number of each key, fob and remote control. A tenant who changed the locks must hand over all keys at the end without charge.

  5. 5.Entrance and hall

    1. 5.1

      Floor, walls, ceiling, doors and frames, locks, lights, switches and sockets, cupboards: Entrance and hall, grade and remarks.

  6. 6.Kitchen

    1. 6.1

      Floor, walls, ceiling, windows, units, cooker, oven, hood, fridge, sink and taps: Kitchen, grade and remarks.

  7. 7.Bathroom

    1. 7.1

      Floor, walls, ceiling, toilet, basin, bath or shower and taps, mirror, units, ventilation: Bathroom, grade and remarks.

      Look for damp, mould and loose tiles. Moisture damage found later is hard to date without a record.

  8. 8.Living and dining room

    1. 8.1

      Floor, walls, ceiling, windows and frames, doors, lights, switches and sockets: Living and dining room, grade, remarks.

  9. 9.Bedrooms

    1. 9.1

      Floor, walls, ceiling, windows and frames, doors, wardrobes, lights, switches and sockets: Bedrooms, grade and remarks.

      Use one line per bedroom.

  10. 10.Laundry, storage and utility room

    1. 10.1

      Utility rooms, grade and remarks.

      Cover the laundry, the storage and the utility room.

    2. 10.2

      Heating, water pipes and drinking water, drains: Heating, water and drains.

      Also check the radiators or floor heating and the water pressure.

  11. 11.Fittings and appliances

    1. 11.1

      Fittings and appliances that belong to the home, and their condition: Fittings and appliances of the home.

      A home must come with the fittings that were there at the viewing unless the lease says otherwise. For a furnished home, attach the furniture list.

  12. 12.Fire safety inspection

    1. 12.1

      Number of working smoke detectors (one per 80 m²): Number of working smoke detectors. Number of fire extinguishers serviced annually by an approved provider (at least one): Extinguishers and last service date. Emergency exit easy to find and clear: yes / no. Fire blanket: yes / no.

      Press the test button on each smoke detector. HMS says the parties may carry out the fire safety check between themselves.

  13. 13.Remarks

    1. 13.1

      Optional

      Inspector's remarks (with reference numbers): Inspector's remarks, reference numbers.

      Keep it only when an independent inspector takes part.

    2. 13.2

      Remarks and reservations of the parties to the lease: Remarks and reservations of the parties.

      Each party may record objections here and ask for repairs at once. A party who disagrees with a grade writes it here rather than refusing to sign.

  14. 14.At the end of the lease

    1. 14.1

      Optional

      Tenant's new address for notices and the return of the deposit: Tenant's new address (exit only).

      Keep it for the exit inspection. The landlord has 4 weeks from the return of the home to claim on the deposit in writing.

  15. 15.Signatures

    1. 15.1

      The parties know that this inspection is the basis for any dispute about the tenant's liability when the home is returned, see chapter XIV of the Tenancy Act no. 36/1994. Place of signature, Date and time of the inspection. Landlord: Landlord or representative present. Tenant: Tenant or representative present. Inspector: Independent inspector.

      Make three copies: one for each party, and one for the inspector if one took part.

Formalities

  1. The landlord and the tenant, or their representatives, carry out the inspection together.
  2. If either party asks, an independent inspector agreed by both does it, with both parties present. The cost is split equally.
  3. The results of the entry inspection go into the inspection section of the lease.
  4. Make three copies, signed by both parties and by any inspector. Each signatory keeps one.
  5. Attach dated photos.
  6. No registration is needed.

Common mistakes

  • Writing only "í lagi" for a whole room. Grade each surface and fitting with the A to G key and describe every mark, crack and stain.
  • Skipping the fire safety part. The law requires it at entry and exit, and HMS asks for a smoke detector per 80 m² and a serviced extinguisher.
  • Missing the 4-week window to complain in writing after moving in. After it, the tenant is deemed to accept the condition.
  • Doing the exit inspection without the entry report at hand. Compare line by line and refuse charges for normal wear from age and use.
  • As a landlord, waiting more than 4 weeks to claim for damage. The claim is lost, and the deposit must be returned with interest.
  • Leaving the tenant's new address blank. The tenant must give it before moving out, and the landlord needs it for notices and the deposit.

Legal basis

Sources

Describe the home you want