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Move-in inventory report template for France

Move-in and move-out inventory reportÉtat des lieux d'entrée et de sortie

The report that describes the home room by room when the keys are handed over and returned, with meter readings and keys. It follows décret n° 2016-382. Comparing the entry and exit reports decides what the landlord may deduct from the deposit.

Draw it up with the landlord or the landlord's agent on the day the tenant receives the keys, and again on the day the tenant returns them. Use the same document, or two documents with the same layout, so the two states can be compared. It applies to unfurnished and furnished main-residence leases. For a furnished home, add the furniture inventory.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Completing the entry report
Tenant may ask within 10 days of its date (loi 89-462, art. 3-2).
Heating equipment
Tenant may ask to add it during the first month of the heating season (art. 3-2).
No agreement on the report
A commissaire de justice draws it up, cost shared 50/50 (art. 3-2).
Mandatory meter readings
At entry and exit, for each energy, where heating or hot water is individual or individually metered (art. 3-2; décret 2016-382, art. 2).
Deposit return
1 month after the keys are returned if the exit report matches the entry report, otherwise 2 months (art. 22).
Wear and tear
Normal wear from time and use is the landlord's cost. The parties may agree a wear grid when signing the lease (décret 2016-382, art. 4).

The document

Text shown

You sign the French version. The English version helps you understand it. Your answers fill both.

Move-in and move-out inventory report

  1. 1.General information

    1. 1.1

      Type of inventory report: Type of report. Date: Date of the report. Location of the home: Address of the home.

    2. 1.2

      Landlord: Landlord's name and address. Tenant(s): Tenant or co-tenants. Where applicable, person instructed to draw up the report: Agent who draws up the report, if any.

      For a company landlord, give its registered office.

    3. 1.3

      Condition grades used for each item: new, good condition, normal wear, or poor condition, with precise observations.

      Use the same grades in the exit report so each line can be compared.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Gas: Gas meter number and reading. Cold water: Cold water meter reading. Hot water or individual heating: Individual hot water or heating meter.

      Write the meter number with each reading, and photograph each meter. Give peak and off-peak readings if there are two.

  3. 3.Keys and access devices

    1. 3.1

      Detail and purpose of the keys and any other means of access to the private or common premises given to the tenant: Keys and access devices.

      Give the number and type of each key: front door, building, mailbox, cellar, garage, badges, remotes.

  4. 4.Entrance and hallway

    1. 4.1

      Floors, walls and ceiling: Entrance: floors, walls, ceiling.

    2. 4.2

      Front door, lock, intercom, sockets, lighting and cupboards: Entrance fittings.

  5. 5.Living room

    1. 5.1

      Floors, walls and ceiling: Living room: floors, walls, ceiling.

      Note the floor covering (parquet, tiles, carpet) and every scratch, hole or stain, with its location.

    2. 5.2

      Windows, shutters, radiators, sockets, switches and lighting: Living room fittings.

  6. 6.Bedroom

    1. 6.1

      Floors, walls and ceiling: Bedroom: floors, walls, ceiling.

      Repeat the bedroom lines for each bedroom.

    2. 6.2

      Windows, shutters, radiators, sockets, lighting and cupboards: Bedroom fittings.

  7. 7.Kitchen

    1. 7.1

      Floors, walls, ceiling and splashback: Kitchen surfaces and splashback.

    2. 7.2

      Sink, taps, worktop, units, hob, oven, extractor hood and appliances: Kitchen fittings and appliances.

      Test each appliance during the visit and record whether it works.

  8. 8.Bathroom and WC

    1. 8.1

      Floors, walls, ceiling and tiling: Bathroom and WC surfaces.

    2. 8.2

      Basin, bath or shower, toilet, taps, seals and ventilation: Bathroom and WC fittings.

      Check the silicone seals and for traces of leaks or mould.

  9. 9.Annexes

    1. 9.1

      Cellar, parking space, balcony, terrace or garden: Cellar, parking, balcony, garden.

  10. 10.Heating and hot water

    1. 10.1

      Heating and hot water equipment: Heating and hot water equipment.

      Give the boiler or water heater, its model and its last service date.

    2. 10.2

      If the entry report is drawn up outside the heating season, the tenant may ask, during the first month of the heating season, for the state of the heating equipment to be added.

  11. 11.Exit report only

    1. 11.1

      Address of the tenant's new home or place of accommodation: Tenant's new address (exit only). Date of the entry inventory report: Date of the entry report (exit only).

    2. 11.2

      Changes in the state of each room and part of the home found since the entry report: Changes since entry (exit only).

      List each item that differs from the entry report. Deposit deductions must match these changes, minus normal wear, and be backed by quotes or invoices.

  12. 12.Observations and reservations

    1. 12.1

      Observations or reservations of the parties: Observations and reservations. Number of photographs attached: Number of photos attached.

      A party who disagrees with a line writes the reservation here before signing.

    2. 12.2

      The tenant may ask the landlord or the landlord's representative to complete the entry inventory report within ten days of the date it was drawn up.

      Send the request by registered letter or email with proof of receipt, and list each defect you found.

  13. 13.Signatures

    1. 13.1

      Drawn up jointly at Place of signature, on Date of the report, in as many copies as there are parties, each given a copy at the time of signature. Signature of the landlord or the landlord's agent. Signature of the tenant or tenants.

Formalities

  1. Both parties, or their agents, draw it up together and sign it.
  2. Each party gets a copy, on paper or electronically, at the time of signature.
  3. If the parties cannot agree on a report, a commissaire de justice (bailiff) draws it up at the request of either party. They share the regulated cost equally.
  4. An agent may charge the tenant for the entry report. The charge is capped per m² and never more than the landlord's share.
  5. The tenant pays nothing for the exit report.

Common mistakes

  • Writing vague grades such as "bon état" for a whole room. Describe floors, walls, ceilings and each fitting separately, and note every mark, crack or stain.
  • Skipping photos. Dated photos attached to the report settle most deposit disputes.
  • Forgetting the meter readings. Without them, the last bills are hard to split.
  • Signing the exit report without the entry report next to it. Compare each line, and refuse deductions for normal wear.
  • Missing the 10-day window to complete the entry report. After it, defects you did not record may be charged to you at exit.
  • Leaving the new address blank at exit. The landlord needs it to return the deposit, and the law asks the tenant to give it when returning the keys.

Legal basis

Sources

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