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Move-in inventory report template for Estonia

Handover report for a rented home (move-in and move-out)Eluruumi üleandmise-vastuvõtmise akt

The report that records the condition of a rented home, its furniture and appliances, the meter readings and the keys at move-in and again at move-out. The law presumes the home was handed over in the condition the report records, so it is the main evidence in a deposit dispute.

Use it on the day the tenant gets the keys and again on the day the tenant returns them. Fill it in together during a walk-through of every room, take dated photos and attach them. Use the same form at both dates so each line can be compared.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Legal effect
If a report was made at handover, the home is presumed to have been handed over in the condition it records (Võlaõigusseadus § 334(1)).
Wear and tear
The tenant is not liable for normal wear, deterioration and change from the agreed use (§ 334(2)).
Landlord's inspection at return
The landlord must inspect at return and report the tenant's defects without delay, or loses the rights for those defects (§ 336).
Limitation of landlord's claims
6 months from the return of the home (§ 338).
Deposit return
The tenant can claim the deposit back if the landlord has not notified a claim within 2 months after the lease ends (§ 308(3)).
Minor defects
The tenant remedies at own cost defects that small cleaning or maintenance can fix (§ 280).

The document

Text shown

You sign the Estonian version. The English version helps you understand it. Your answers fill both.

Handover report for a rented home (move-in and move-out)

  1. 1.General information

    1. 1.1

      Type of report: Type of report. Date and time: Date and time of the walk-through. Address of the home: Address of the home. The report is an integral annex to the lease dated Date of the lease.

    2. 1.2

      Present at the handover: landlord Landlord or representative present and tenant Tenant or tenants present.

    3. 1.3

      The following grades are used to assess condition: new, good, used (normal wear), damaged. Each defect is described separately.

      Use the same grades at move-out so each line can be compared.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Cold water: Cold water meter number and reading. Hot water: Hot water meter number and reading. Heating or gas: Heating or gas meter number and reading.

      Write the meter number with each reading and photograph each meter. Give the readings to the suppliers or the apartment association on the same day.

  3. 3.Keys and access devices

    1. 3.1

      Keys and access devices handed over: Keys, fobs and remote controls.

      At move-out the tenant must return all keys, including copies the tenant made.

  4. 4.Condition of the rooms

    1. 4.1

      Hall: Hall.

      Check the floor, walls, ceiling, doors and wardrobe.

    2. 4.2

      Living room: Living room.

      Check the floor, walls, ceiling, windows, radiators and sockets.

    3. 4.3

      Bedroom or bedrooms: Bedroom or bedrooms.

      Check the floor, walls, ceiling, windows and radiators.

    4. 4.4

      Kitchen: Kitchen.

      Check the worktop, cabinets, sink, tap, cooker, oven, hood, fridge and dishwasher. Switch on each appliance and note whether it works.

    5. 4.5

      Bathroom and toilet: Bathroom and toilet.

      Check the tiles, shower or bath, washbasin, toilet, mirror and washing machine. Check the joints, drain and ventilation for damp or mould.

    6. 4.6

      Balcony, storage room, sauna and parking space: Balcony, storage room, sauna, parking.

  5. 5.Furniture and appliances

    1. 5.1

      Furniture and appliances handed over with the home and their condition: Furniture and appliances, with condition.

      List each item with its brand or a short description, so a replacement cannot be disputed.

    2. 5.2

      Smoke detector and fire extinguisher: Smoke detector and fire extinguisher.

      Test the smoke detector during the walk-through. Note whether each device works.

  6. 6.To be completed at move-out

    1. 6.1

      Optional

      The condition of the home was compared with the handover report dated Date of the move-in report. Damage beyond normal wear: Damage beyond normal wear.

      Delete this section at move-in. At move-out the landlord must report the tenant's defects without delay, so write them here.

    2. 6.2

      Optional

      Tenant's new address and bank account for the return of the deposit: Tenant's new address and IBAN.

      Delete this clause at move-in. If the landlord notifies no claim within 2 months after the lease ends, the tenant can claim the deposit back.

  7. 7.Remarks and photos

    1. 7.1

      Number of photos attached dated photos are attached to the report and form an integral part of it.

    2. 7.2

      Remarks and reservations of the parties: Remarks or reservations of either party.

      A party who disagrees with a line should write it here instead of refusing to sign.

  8. 8.Signatures

    1. 8.1

      The report is drawn up in two copies, one for each party, or signed digitally. Signature of the landlord. Signature of the tenant.

Formalities

  1. No form is required by law. Both parties should sign every page or sign the file digitally, and each keeps a copy.
  2. The lease should name the report as its annex.
  3. At move-out the landlord must check the condition of the home and tell the tenant at once about defects for which the tenant is responsible.
  4. A defect that a normal inspection cannot reveal must be reported without delay once found.
  5. The landlord's claims for changes or damage to the home expire 6 months after the landlord gets the home back.

Common mistakes

  • Writing "hea" (good) for a whole room. Describe each wall, floor, window and appliance, and note every scratch, stain and crack.
  • Taking no photos, or photos without a date. Number them and refer to the numbers in the report.
  • Forgetting the meter readings. Without them, the last utility bill is hard to split.
  • Charging the tenant for normal wear, such as faded paint or light floor wear. The landlord bears it, unless the lease validly sets a renovation duty at the end.
  • Waiting weeks to report damage after move-out. The landlord must inspect at return and report at once, or loses the claim.
  • Signing an exit report that the tenant did not attend. Invite the tenant in writing and record if the tenant did not come.

Legal basis

Sources

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