One Place logo - AI-powered real estate search engine

Move-in inventory report template for Cyprus

Condition report and inventoryΚατάσταση Παραλαβής Ακινήτου και Απογραφή Επίπλωσης

The room-by-room record of the home's condition, furniture, appliances, meter readings and keys, signed by landlord and tenant at move-in and again at move-out. Cypriot law sets no form for it. It is the main evidence when the landlord deducts from the deposit.

Use it on the day the tenant receives the keys, and again on the day the tenant returns them. Fill in the same document twice, or use two copies with the same lines, so each item can be compared. It is most useful for furnished lets and for homes with air conditioners, a solar water heater, a pool or a garden.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Areas under the effective control of the Republic of Cyprus
Legal form
None prescribed. It is part of the evidence for the lease, governed by the Contract Law (Cap. 149).
Deposit deductions
Unpaid rent, damage beyond fair wear and tear, and bills the lease puts on the tenant (Zeno, 2026).
Rent control: damage as a ground
The court can order possession for deterioration from the tenant's destructive acts or wilful gross neglect (Law 23/1983, s. 11(1)(c)).
Rent control: tenant's duty
Protect the home from damage by the tenant, occupants and guests, and repair it without delay (Law 23/1983, s. 27(3)).
Energy performance certificate
Shown and handed to a new tenant. Valid 10 years (Energy Service).

The document

Text shown

You sign the Greek version. The English version helps you understand it. Your answers fill both.

Condition report and inventory

  1. 1.General information

    1. 1.1

      Type of report: Type of report. Date of inspection: Date of the inspection. Property: Address of the home, under the lease dated Date of the lease.

    2. 1.2

      Present: for the Landlord Landlord or agent present, for the Tenant Tenant or tenants present.

    3. 1.3

      The condition of each item is described as "new", "good condition", "normal wear" or "poor condition", with specific remarks.

      Use the same grades at move-out so that each line can be compared.

  2. 2.Meters

    1. 2.1

      Electricity (meter no. and reading): Electricity meter number and reading. Water (meter no. and reading): Water meter number and reading. Gas: Gas cylinders or central gas.

      Photograph each meter. The tenant uses the readings to open and close utility accounts. For gas, give the number of cylinders and whether full.

  3. 3.Keys

    1. 3.1

      Keys and access devices handed over: Keys, remotes and access cards.

  4. 4.Entrance and living room

    1. 4.1

      Walls, floor, doors, windows, shutters, insect screens and lights: Entrance and living room.

  5. 5.Kitchen

    1. 5.1

      Cupboards, worktop, sink, taps and extractor hood: Kitchen fittings.

    2. 5.2

      Electrical appliances (make, condition, working): Kitchen appliances, make and condition.

      Cover the cooker, oven, fridge, washing machine and dishwasher. Switch each one on during the inspection.

  6. 6.Bedrooms

    1. 6.1

      Walls, floor, wardrobes, windows and lights, for each bedroom: Bedrooms.

  7. 7.Bathrooms and toilets

    1. 7.1

      Tiles, toilet, basin, shower or bath, taps, mirror and ventilation: Bathrooms.

      Note any damp or mould and where it is.

  8. 8.Verandas, garden and pool

    1. 8.1

      Optional

      Verandas, garden, pool and pool equipment: Verandas, garden and pool.

      Delete it for a flat without outdoor space. State in the lease who maintains the garden and the pool.

  9. 9.Air conditioning and hot water

    1. 9.1

      Air conditioners (number, room, make, working): Air conditioners.

      Test each unit in heating and cooling mode, and note the remote controls.

    2. 9.2

      Solar water heater and electric immersion heater: Solar water heater and backup.

      Note the condition and whether it works.

  10. 10.Inventory of furniture and equipment

    1. 10.1

      Optional

      Furniture, mattresses, curtains, kitchenware and other equipment, room by room, with their condition: Furniture and equipment, with condition.

      Keep it for a furnished or part-furnished let. Delete it for an unfurnished home.

  11. 11.Photos

    1. 11.1

      The photos or video taken during the inspection form part of this report: Reference to the photos or video.

      Give the file names or a shared folder link, with the date taken.

  12. 12.Remarks

    1. 12.1

      The Tenant may report in writing to the Landlord any hidden defects not visible at the inspection, within Days to report hidden defects days of moving in. The report is attached to this document.

      Use this clause in the move-in report only.

    2. 12.2

      Remarks of the parties: Remarks of each party.

  13. 13.Signatures

    1. 13.1

      The parties confirm that this report accurately describes the condition of the Property on the date of inspection. Made in two copies, one for each party. Signature of the Landlord or agent. Signature of the Tenant.

      Initial every page and every photo sheet.

Formalities

  1. No form, witness or registration is needed.
  2. Landlord and tenant, or their agents, inspect the home together. They sign and date every page.
  3. Take dated photos or a video of each room. Attach them or list the file names.
  4. Each party keeps a signed copy.
  5. The tenant reports a defect found after moving in, in writing, within the period the report states.
  6. Attach the report to the lease so that it forms part of it.

Common mistakes

  • Writing "good condition" for every item. Describe marks, chips and stains precisely, with their place, so the exit report can show what is new.
  • Skipping the photos. A dated photo of each wall, floor and appliance settles most deposit disputes.
  • Forgetting the air conditioners, the solar water heater and the pool equipment. They are costly to repair, so record their make, number and whether they work.
  • Not recording the electricity and water meter numbers and readings on both days. The final bills depend on them.
  • Signing a move-in report prepared by the landlord without checking it room by room. Add your own remarks before you sign.
  • Leaving the move-out inspection to the landlord alone. Ask for a joint inspection and sign the exit report on the day you return the keys.

Legal basis

Sources

Describe the home you want