One Place logo - AI-powered real estate search engine

Move-in inventory report template for Croatia

Inventory and condition reportZapisnik o primopredaji stana

The record landlord and tenant draw up when the flat is handed over at the start of the lease and handed back at the end. It lists the condition of each room, furniture and equipment, meter readings and keys. It is the evidence for deposit deductions and damage claims.

Use it on the day the tenant gets the keys, and again on the day the tenant returns them. Use the same form both times so each line can be compared. The Residential Lease Act requires a handover record, and the lease names handover terms.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Handover record
Required. Landlord and tenant record the condition of the flat at handover (ZNS art. 12(2)).
Condition at handback
As received, allowing for changes from ordinary use, unless agreed otherwise (ZNS art. 17).
Normal wear
The tenant is not liable for wear from ordinary use or for damage from age (ZOO art. 566(2)).
Defects during the lease
The tenant must report them without delay, or loses the right to damages for them (ZOO art. 557(4)).
Landlord's lien
For unpaid rent and damage, the landlord has a lien on the tenant's movables in the flat and may retain them (ZNS art. 15(2)).
Deposit return
The Act sets no deadline. Use the period agreed in the lease.

The document

Text shown

You sign the Croatian version. The English version helps you understand it. Your answers fill both.

Inventory and condition report

  1. 1.General information

    1. 1.1

      Report Type of report, drawn up on Date and time of the inspection at the flat at Address of the flat.

      Make one report at move-in and one at move-out, on the same form.

    2. 1.2

      Present: the landlord Landlord's name and the tenant Tenant's name, parties to the residential lease dated Date of the lease.

    3. 1.3

      Condition is marked as: new, good, worn by ordinary use, damaged, with a description of each defect and its location.

      Use the same grades at move-out. Only damage beyond ordinary use can be charged to the tenant.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter number and reading. Water: Water meter number and reading. Gas: Gas meter number and reading, or "nema". Heating: Heat meter or allocator readings.

      Write the meter number with each reading and photograph each meter. Send the readings to the suppliers if the bills change name.

  3. 3.Keys

    1. 3.1

      Keys and access devices handed over: Keys and access devices.

      List flat door, building entrance, mailbox and storage keys and the garage remote, with the number of each.

  4. 4.Condition of the rooms

    1. 4.1

      Entrance hall: Entrance hall.

      Check the floor, walls, ceiling, door, lock and lighting.

    2. 4.2

      Living room: Living room.

      Check the floor, walls, ceiling, windows, shutters, radiators and sockets. Name the floor covering and record every scratch, hole or stain with its location.

    3. 4.3

      Kitchen: Kitchen.

      Check surfaces, cabinets, sink and taps. List appliances with brand and condition. Test each appliance and write whether it works.

    4. 4.4

      Bedroom: Bedroom or bedrooms.

      Check the floor, walls, windows, wardrobes and beds. Repeat the line for each bedroom.

    5. 4.5

      Bathroom and toilet: Bathroom and toilet.

      Check tiles, bath or shower, washbasin, toilet, boiler and ventilation. Check for damp and mould, run the taps and flush the toilet.

    6. 4.6

      Balcony, storage room, garage and other spaces: Balcony, storage, garage, other spaces.

  5. 5.Furniture and equipment

    1. 5.1

      Furniture and equipment in the flat, with condition: Furniture and equipment with condition.

      For a furnished flat, list each item. A separate signed list can be attached.

  6. 6.Photos

    1. 6.1

      The parties took photos of all rooms and meters, which form part of this report: Photos taken.

      Send the photos to the other party by email on the same day, so both hold the same set.

  7. 7.Handback only

    1. 7.1

      At handback the following damage beyond ordinary use was found: Damage at handback beyond normal wear.

      Fill this in at move-out only. Compare each item with the move-in report.

    2. 7.2

      The landlord proposes a deduction from the deposit of EUR Proposed deposit deduction and returns the rest of the deposit to the tenant within the period agreed in the lease.

      The tenant who disagrees writes that in the observations. Signing the report confirms the facts, not the amount.

  8. 8.Observations

    1. 8.1

      Landlord's observations: Landlord's observations.

    2. 8.2

      Tenant's observations: Tenant's observations.

      A defect found after move-in should be reported to the landlord in writing without delay.

  9. 9.Signatures

    1. 9.1

      This report is made in two identical copies, one for each party. At Place of signature, on Date and time of the inspection. Landlord: Landlord's name, signature. Tenant: Tenant's name, signature.

      Both parties sign every page.

Formalities

  1. Both parties walk through the flat together, fill in the form and sign every page. Each keeps a signed copy.
  2. Take dated photos of every room and every meter, and list them in the report.
  3. No notary, witness or filing is required.
  4. If a party refuses to sign, write that down. Invite the other party in writing to a new date.

Common mistakes

  • Writing "good condition" for a whole room. Describe each surface and item, with every mark, crack or stain and where it is.
  • Skipping photos. Without dated photos, a dispute over damage often turns on one party's word against the other's.
  • Missing meter numbers. A reading without the meter number cannot be matched to the supplier's bill.
  • Signing the move-in record weeks after the tenant moved in. Do it on the day of handover.
  • Deducting normal wear from the deposit. Faded paint or worn floors from ordinary use are not damage.
  • Forgetting the energy certificate. The landlord must hand over a copy when letting.

Legal basis

Sources

Describe the home you want