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Move-in inventory report template for Austria

Handover report (move-in and move-out)Übergabeprotokoll (Wohnungsübergabe und Wohnungsrückstellung)

The report that records the condition of a rented flat, room by room, with meter readings, keys, appliances and defects, when the tenant moves in and again when the tenant returns the flat. Both parties sign it. It is the main evidence in a dispute over the deposit.

Use it on the day the tenant takes over the keys and again on the day the tenant returns them. Fill in one copy for each occasion, walk through every room together and take dated photos. Austrian law does not require a report or prescribe its form, but the tenant must return the flat in the condition received, so both sides need proof of that condition.

Reviewed October 28, 2026. Not legal advice. Have a notary or lawyer check your case before you sign.

Key facts

Applies to
Whole country
Legal form
None. The report is evidence, not a statutory document.
Condition at return
As received, or as stated in an inventory (ABGB § 1109). The tenant answers for damage and misuse, not for normal wear (ABGB § 1111).
Normal wear
The tenant does not pay for it. Examples from case law: drill holes after removing shelves, a scratch in the bath, common wall colours.
Landlord's damage claims
Must be brought in court within 1 year after the flat is returned, or they lapse (ABGB § 1111).
Keys
Hand them over in person. Keys posted in the letterbox are not a proper return, and the landlord can charge a use fee.
Deposit
For a lease under the MRG, returned with interest without delay after the lease ends, less justified claims (MRG § 16b(2)).
Heating boiler
Routine servicing is the tenant's duty. Repair and replacement of a boiler let with the flat are the landlord's.
Boiler exception
The landlord's boiler duty does not apply in some houses with no more than two flats let after 31 March 2001.

The document

Text shown

You sign the German version. The English version helps you understand it. Your answers fill both.

Handover report (move-in and move-out)

  1. 1.General information

    1. 1.1

      Report on the Type of report of the flat at Address of the flat on Date and time.

    2. 1.2

      Present: as landlord or property manager Landlord or property manager; as tenant Tenant or tenants; other persons: Other persons present.

      A witness who is not a party helps if a dispute follows.

  2. 2.Meter readings

    1. 2.1

      Electricity: Electricity meter. Gas: Gas meter. Water: Water meters. Heat cost allocators or heat meters: Heat meters or heat cost allocators.

      Photograph each meter with its number visible. Report the readings to the energy suppliers on the same day.

  3. 3.Keys

    1. 3.1

      Keys handed over: Keys.

      At move-out, hand every key to the landlord or the property manager in person and have this line signed.

  4. 4.Hall

    1. 4.1

      Condition: Hall (Vorraum).

      Check walls, ceiling, floor, doors, light fittings and the intercom.

  5. 5.Living room

    1. 5.1

      Condition: Living room.

      Check walls, ceiling, floor, windows and blinds, radiators and sockets.

  6. 6.Bedrooms and other rooms

    1. 6.1

      Condition: Bedroom or bedrooms.

      Repeat for each bedroom.

  7. 7.Kitchen

    1. 7.1

      Condition of the units and appliances: Kitchen.

      Check units, worktop, sink, tap, cooker, oven, hood, fridge, dishwasher and tiles. Test each appliance and note whether it works.

  8. 8.Bathroom and WC

    1. 8.1

      Bathroom: Bathroom.

      Check the bath or shower, basin, taps, tiles, mirror, ventilation and the washing machine connection.

    2. 8.2

      WC: WC.

  9. 9.Balcony, terrace, cellar compartment, parking space

    1. 9.1

      Condition: Balcony, terrace, cellar, parking space.

  10. 10.Heating and hot water

    1. 10.1

      Heating boiler and water heater: Heating boiler and water heater.

      Note the make, the type, the condition and the date of the last service. Attach the service report.

  11. 11.Defects and agreed works

    1. 11.1

      Defects found: Defects found.

      Name each defect with room, place, size and photo number. At move-out, separate normal wear, which the landlord bears, from damage.

    2. 11.2

      Agreed works: Agreed works. Photos attached: Photos attached.

  12. 12.Move-out only

    1. 12.1

      Optional

      Tenant's new address for service: Tenant's new address. The deposit with interest, to the extent it is not used for justified claims, is to be returned without delay to the account IBAN Tenant's IBAN for the deposit.

      Delete it in the move-in report. The landlord must claim for damage in court within one year after the return.

  13. 13.Observations

    1. 13.1

      Observations of the parties: Observations or disagreement.

      Sign even if you disagree, and write the disagreement here.

  14. 14.Signatures

    1. 14.1

      The parties confirm that this report is correct. Each party receives a copy. Signature of the landlord or the property manager. Signature of the tenant.

Formalities

  1. No form, witness or fee is required.
  2. Both parties, or their representatives, sign every page or the last page. Each keeps a copy.
  3. Attach the photos and list them by number.

Common mistakes

  • Skipping the move-in report. Without it, the landlord and the tenant argue at move-out about defects that may have existed from the start.
  • Writing "in gutem Zustand" for a whole room. Note each wall, floor, window and fitting, and name each defect with its place and size.
  • Posting the keys instead of handing them over. The flat is then not properly returned, and the landlord can charge a use fee.
  • Charging the tenant the full cost of a new floor or new paint after many years. Damages are based on the current value of the worn item, not the new price.
  • Forgetting the meter readings. They decide the final bills for electricity, gas and heating.
  • Leaving the date of the last boiler service out. The landlord may later blame a breakdown on missing servicing.

Legal basis

Sources

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